Giving to
Bryn Mawr

Katharine Houghton Hepburn Center

Class Notes
A Handbook for Class Editors

The Spirit of Class Notes

Class Notes are a communication from the Class Editor to her classmates. Class Notes are meant to be a friendly and caring exchange of information about classmates and topics relative to the Bryn Mawr community. On surveys alumnae/i indicate that Class Notes are the very first section of the Bulletin that they read; Class Notes are key to helping alumnae/i feel connected to the College and their classmates.

Alumnae are free to express their views—political or otherwise—in Class Notes. While it is the prerogative of Class Editors to invite opposing viewpoints from classmates—which many Class Editors do regularly—they are not obliged to do so.

DEADLINES

  • Deadlines for arrival of columns at the Alumnae Bulletin Office:
  • Aug. 1 (November issue, ODD YEARS)
  • Feb. 15 (May issue, ODD YEARS)
  • Nov. 15 (February issue, EVEN YEARS)
  • April 15 (August issue, EVEN YEARS)

Send to:

Robin Parks, associate editor
Bryn Mawr Alumnae Bulletin
101 N. Merion, Bryn Mawr, PA 19010

610.526.5232 phone
610.526.5228 fax

rparks@brynmawr.edu

 

CONTENT

Class Editors are responsible for the accuracy of the material they submit.

Six weeks and two weeks before the deadlines, I will send you any news I’ve received from your classmates. Most of this news comes in the form of “flaps,” the backs of the Annual Giving envelopes that Resources distributes to alumnae throughout the year. After being processed by Resources, the Alumnae office then copies the originals for the class editors.

You should encourage your classmates to write to you directly. You may choose to send out a “broadcast” email through our office. Our database administrator, Megan Ward, can forward an email from you to your classmates, requesting information. To accomplish this, simply compose an email to your classmates (with a snappy subject line!) and send that email to Megan at mward@brynmawr.edu, requesting that she broadcast it out.

Do not announce pregnancies or engagements, only births and weddings.

Personal information should not be reported secondhand—only if it has come directly from an alumna/us with his/her permission.

Length: The limit is 1,000 words, exclusive of obituaries, which have a limit of 350 words (see “Obituaries” below). If you have heard from only a few classmates, please don’t make your column unnecessarily long; “donate” your space to other Class Editors.

Obituaries: Obits are no longer than 350 words and appear within their Class Notes, but they may appear in any issue of the Bulletin regardless of class year. Class editors often write obituaries themselves, but they may ask a classmate who was especially close to the deceased to write the obit.

The Alumnae Association will notify you and your Class President when we hear of the death of a classmate. If you hear of a death from the deceased’s family or other source, please notify the Alumnae Association office as soon as possible. If possible, send me the newspaper obituary or any other written materials providing information on the life and death of the alumna.

Reunion Issue: At the end of their terms, out-going Class Editors have the option of writing, or designating a classmate to write, a post Reunion letter which the Alumnae Association office will mail out. Editors who do not attend Reunion should discuss with their Class Presidents whether they wish to designate the letter-writing to another classmate.

Format: Open your column with your heading as you would like it to appear in the Bulletin:

Ellie Levy Zilber
RFD 1, Box 68
Londonderry, VT 05148
415.789.9999
Ellie@hotmail.com

CAPITALIZE the names of BMC alumnae/i in your Class on the first reference to them in your column: use first name, last name in college, and current last name: MARY SMITH WHITE. Do not capitalize the names of classmates upon second reference. Do not capitalize names of alumnae/i from other classes who are mentioned in the column, but give their year: Mary Smith White ’63.

             

Columns can be emailed as Word attachments to rparks@ brynmawr.edu, or pasted into the body of an email.

Photographs: Good black and white or color photographs should be sent to Robin Parks, Associate Editor, Bryn Mawr Alumnae Bulletin, 101 North Merion Ave, Bryn Mawr, PA 19010. Photos that are out of focus will not be used. Wedding photos or photos of children or babies of alumnae will appear on the Bulletin website, but not in the print version. You must get permission from everyone in the photo for it to appear in the Bulletin or on the web version.

 

SOME STYLE GUIDELINES

ACADEMIC DEGREES

Do not use periods in abbreviations. PhD, BA, MA, MSS, MEd. Do not capitalize master’s. Avoid courtesy titles except for Rev. and Sr. Use Dr. only for medical doctors.

ALUMNA/US; ALUMNAE/I

Use alumna when referring to a woman, alumnae for a group of women, alumnus for a man and alumni for a group of men. We use alumnae/i rather than the traditional alumni to refer to a mixed group of men and women.

Every person is an alumna or alumnus who:

1. holds an academic degree from Bryn Mawr College; or

2. has completed at least one semester of undergraduate study upon graduation of the class with which she was affiliated; or

3. has attended the College as a graduate student and completed the equivalent of one semester of study at Bryn Mawr (this status is indicated in records by a “g” and year of attendance); or

4. has attended the College as a special student and completed four academic credits.

CAPITALIZATION

Avoid capitalization whenever possible. Exceptions are College when referring to Bryn Mawr, Editor when referring to the class editor and Reunion when referring to the actual event.

Capitalize formal titles only when used immediately before a name. Lowercase formal titles when used alone, as terms that describe a job or in constructions set off by commas. Professor of Anthropology Mary Bly. Mary Bly is professor of anthropology. Mary Bly, professor of anthropology, sends greetings.

CLASS YEARS

Undergraduate alumnae/i usually are designated in our records by the year in which they received their degree or the year with which they would have graduated if they did not receive a degree. Alumnae/i who graduated earlier or later than the class with which they entered may choose to be affiliated with either the graduating class or with their matriculating class (their “social year”) for purposes of Reunion and class communications.

DATES

Births, marriages, deaths and other events: Abbreviate when day and/or month and year are given. They were married 3/12/96 (or 3/96).

REFERRING TO BRYN MAWR COLLEGE

Use BMC, the College, or Bryn Mawr.