Bryn Mawr Alumnae Club Handbook
Chapter 4: Communication
Club Logos
The Alumnae Association has designed a new logo for clubs to use throughout the nation and the
world. It can be used in newsletters, announcements of events, or any other venue for publicizing
club activities.
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Newsletters
Newsletters are good vehicles for keeping in touch, publicizing club events, providing ballots for
elections, reporting on members’ activities, fundraising, soliciting volunteer help, and sharing
information about the College.
Every club must send one newsletter each year to all alumnae/i in its area. Additional newsletters
may be sent and may go to current club members as a benefit of membership.
Mailing labels may be ordered from the Alumnae Association (see guidelines in Chapter 2).
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Telephone Tree
It takes a little time to set up a telephone tree but it is well worth the effort. Whether you want to
insure good attendance at a program or just keep your members feeling included, a telephone tree
can work wonders.
Divide your volunteers by class, region, alphabet or any other pattern that makes sense and
assign each group to a telephone volunteer. The volunteers will call their respective members
and remind them of the upcoming event. Small but important jobs like working the phone tree
are an excellent way to get, or keep, members involved in the club.
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Statement of Confidentiality for Alumnae Information
The following statement pertains to the confidentiality of all information provided to volunteers
by the Alumnae Association and the College. This includes address, career, and volunteer
information, as well as training materials and other non-public statements. Information on
alumnae will not be given out to anyone outside the Bryn Mawr College community, nor should
it be shared with non-alumnae of Bryn Mawr College.
The following statement applies to all club lists, labels and directories and must be included
when distributing alumnae information to your club. If your club formats its own directory with
information provided by the Alumnae Association, please include the following disclaimer.
This information is being made available only to Bryn Mawr College alumnae, faculty or staff; it
is not to be given or sold to anyone else, nor may it be used for solicitations, political endeavors,
or any commercial purpose.
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