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Club Volunteer Positions


Club Officers

President

  • Determine overall direction of the club
  • Call and preside at 4 meetings per year
  • Appoint specific committees (nominating, young alumnae/i, public relations)
  • Write annual president’s letter asking for membership dues and donations
  • Make sure that at least one newsletter goes out each year
  • Maintain records of club activities and file an annual report each May
  • Attend Alumnae Council when appropriate
  • Keep informed about the college
  • Thank and nurture volunteers

Vice Presidents or Chairs

  • Assist the President Carry out specific duties as assigned (Social Chair, Benefit Chair, Membership Chair, Admissions Rep., Young Alumnae Rep., Career Network Coordinator, Seven Sisters Rep., Publicity Chair, Web Mistress)

Secretary

  • Write and keep a file of minutes of all meetings
  • Distribute minutes to Board members (by mail, email)
  • Maintain current membership list
  • Notify Board members of meetings (by telephone, mail or email)
  • Work with AA to create directory
  • Notify AA of address changes
  • Create an annual directory and distribute to dues paying members

Treasurer

  • Work with President to prepare a budget
  • Maintain appropriate bank account in the club’s name
  • Receive and keep accurate records of all incoming money (dues, gifts, fundraising)
  • Pay all club bills and keep accurate records of all expenses
  • Ensure that the club complies with laws relating to fundraising and taxes; file necessary forms
  • Report on finances at Board meetings
  • Keep a file with bank account numbers, bank statements, copies of tax forms and exemption certificates, bulk mail permit (if any)
  • Send regional scholarship contributions and a list of contributors to the AA, or keep separate records of regional scholarship contributions if managed by the club
  • File an Annual Finance Report to the AA in May each year

Clubs may also have:

  • Career development representative
  • Representative to Seven Sister or Ivy League group
  • Young alumnae/i coordinator
  • Publicity chair
  • Newsletter editor
  • Web mistress

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