Resources for Students

Transportation Reimbursement

Undergraduate and post-baccalaureate students who are volunteering at a site in the greater Philadelphia area are eligible for reimbursement of their transportation costs to and from their service site. Reimbursement is available to student volunteers, students enrolled in a Praxis course, and unpaid student interns.

The Bryn Mawr College Civic Engagement Office processes student reimbursement requests and offers 50% transportation reimbursement for individual student volunteers and unpaid interns, and 100% reimbursement for all students participating in Praxis and/or Community Based Work-Study.

Transportation Reimbursement applies to the following expenses:

Public Transportation

Remember to SAVE YOUR RECEIPTS! Forms cannot be processed if the receipts are not included.

  • Train Tickets: Train stubs do not count as receipts—please ask for a receipt when purchasing your ticket. Also, individual tickets only, NOT SEPTA PASSES, are acceptable for reimbursement.
  • Trolley and Bus Tokens: Remember to purchase your trolley and bus tokens at a SEPTA station in order to obtain a receipt for reimbursement.
  • Taxi Cabs:The CEO does not reimburse the cost of taxi cabs.

Personal Vehicles

  • Mileage on a personal vehicle: The mileage reimbursement rate is 50.5 cents per mile.
  • Parking and Tolls: Remember to SAVE YOUR RECEIPTS for all tolls and parking costs. Metered parking expenses are reported using the honor code.

How do I request transportation reimbursement?

Becoming Eligible

  • To receive reimbursement you must be a current BMC undergraduate or post-baccalaureate student serving as a Praxis student, Community Based Work-Study employee, unpaid intern, or volunteer.
  • Before submitting your first request for reimbursement, click on the link below or visit the CEO and complete a transportation waiver form for our files.
  • If you are an individual volunteer or unpaid intern, you will also need to provide the CEO with a letter of verification from your field site.

Submitting Reimbursement Requests

  • Save ALL receipts for travel costs (except mileage).
  • Fill out a transportation reimbursement form, available using the link below or in the CEO, located in Dolwen on Cambrian Row. Please remember to sign your form and print all information clearly.
  • Attach all receipts to the request form and turn it in to the Civic Engagement Office.

Collecting Reimbursement

  • The Comptroller’s Office will process student reimbursement requests twice per semester.
  • Deadlines for turning in requests for transportation reimbursement for the 2008-2009 are:
    • Fall Semester: October 10, 2008 and December 12, 2008
    • Spring Semester: March 27, 2009 and May 8, 2009
  • All reimbursements will be paid by direct deposit or by check and sent to students in campus mail.

Questions?

Please contact Stephanie Lerner, Program Assistant at x7320 or slerner@brynmawr.edu.

Reimbursement Request Forms