Look at your calendar and plan your poster four weeks before your event is scheduled—five weeks is even better:
The College's Copy Center is the most cost-effective and timely printer for posters. The typical College poster has a standard size of 11 inches width by 17 inches length (11 x 17). Custom sizes are possible, but you will need to consult with Tracy for available sizes and prices.
The Copy Center's current price for printing 80 full-color posters (11" x 17") on coated white stock is $80. Please visit the Copy Center Web page to view the current prices for other options, such as legal-size paper, colored paper, or black-and-white copying.
If you want more or less than 80 posters, you will need to inform Tracy, who will obtain a quote for you. Please keep your available budget in mind when requesting posters to be designed and printed!
Tracy will need all the necessary images, text and other information that go onto a poster, including:
Photo of the speaker or other image. Digital images are best—provided that they have a minimum resolution of 230 dpi at the desired print size. If you are unsure of the quality of the digital image, it is best to let Tracy evaluate the image for you. If necessary, she can acquire a "soft proof" of your image from the Copy Center for you to review.
Prints or slides are also acceptable, but they must be scanned before they can be used for the poster. Provide Tracy with your print or slide so that she can scan it for you and ensure the best possible result for your poster.
If you wish to scan your image yourself, rely on the Canaday Media Lab on the A floor of Canaday liibrary, across from the Lusty Cup Cafe.
Don't overwrite! A poster is an attention grabber—it needs to provide essential and succinct information, just enough to motivate a person to attend the event. Remember that a poster is just 11 inches wide and 17 inches long—most of the space will be taken up by the photo/image and large-type text about the "who," "what," "when," and "where" of your event. The fewer words the better, even without an image.
Don't bold, italicize, bullet or otherwise format the text. You need only provide a simple Word document or e-mail with the following information:
If you would like to see samples of posters from other events on campus, please stop by Tracy's office, Gateway 203-A.
Send all of your materials, including text and images (digital, prints and/or slides) to Tracy in the Communications Office via e-mail (firstname.lastname@example.org) or campus mail. In a cover e-mail or memo, specify the following:
If you are sending your materials via e-mail, be sure to attached the digital image(s) and a Microsoft Word document of the text. If you are sending your materials via campus mail, provide a hard-copy printout of the text as well as the images (digital, prints and/or slides) to be used. Also provide a Word file of the text (remember to include the .doc suffix to your file name) and any digital images on a zip disc or a compact disc.
Tracy will notify the contact person when the materials have been received and review the poster requirements and specifications before she begins the layout.
Once you approve the project, Tracy will forward the files to the College Copy Center. The Copy Center produces a proof that Tracy reviews and approves, unless you specify that you wish to review the Copy Center proof. Tracy may contact you if she has a concern.
Tracy will provide your contact information to the Copy Center, which will inform you when the posters are ready for you to pick up. Generally, the Copy Center requires two days to turn around 80 posters once the proof is approved. See the timeline above.
You may request distribution labels from Tracy. The Communications Office's list of 80 includes each department, each library, each dining hall and each dormitory floor at Bryn Mawr, as well as the main libraries and the bookstores of Haverford and Swarthmore.
To distribute your posters on campus, affix a label to the back of each poster and put them into campus mail without envelope. A network of people hangs posters in important locations, assuring wide distribution.
It is your responsibility to distribute posters off campus, if that is part of your plan.
Fees and Payment
The Copy Center will charge the price of your poster to the budget number you provided to Tracy. When you pick up your posters, you will sign the copy order, which authorizes the Copy Center to charge the budget number, and you will receive a receipt.