Revised March 2012
Bryn Mawr College is dedicated to providing one computer or appropriate access to a computer for each employee with a work-related need. Those staff members with no work-related need may use public computers and kiosks around campus to access staff resources which may be available only online.
The College Computer Replacement Program supplies new computers to faculty and staff members as per the terms below.
Full-time permanent staff (or multi-year appointment), and, tenure-track, tenured and CNTT faculty are eligible to receive new computers. This fund provides one computer (and necessary peripherals where applicable) for primary use where job requires regular computer use. For those who do not qualify, computer provisioning is described in the section on "Other Computer Replacements" below
Computers are typically scheduled for replacement every four (4) years. If an individual seeks replacement prior to scheduled replacement, early replacement may be subject to a cost-sharing contribution.
A list of replacement models and options will be offered to those individuals with computers due for replacement each year. If job needs or faculty demands require a custom configuration, this fund contributes a value toward a supportable model which qualifies as a primary computer (varies from year to year), department, grant, or other funding supplies the remainder.
Visiting and interim faculty, part time and temporary staff, student workers, etc. are assigned “upgrade” computers. These are usually 3-4 years old and are replaced when they reach 6 years of age (sooner if stock is available). The department may choose to pay for a new computer for temporary faculty, staff, or student workers if the one provided does not meet that individual’s needs see Departmental Needs.
IS works with the Provost’s office on the office locations for visiting and interim professors and will remove computers when these are not inhabited. When a location is no longer in use, or a temporary or part time staff member leaves the College, the computer must promptly return to the central College equipment pool. These computers are not department equipment and may not be re-allocated without agreement from IS as these computers are part of a central pool that is used to meet needs throughout the College.
Before these computers are delivered, they are confirmed to be in good physical condition and working order, and are provided a fresh software configuration.
The Computer Replacement Fund will provide a networked black and white printer for each work group only in work locations that are not already serviced by a College-provided multifunction device (Copier/Printer). A "work group" is guided by factors such as number of college employees in a geographic space, distance between printers, presence of stairs, etc. If a department or work group needs additional networked printers to meet department operational needs, these can be purchased using department funds.
Networked printers are generally replaced at the end of their useful life. For planning purposes we are projecting that end of life will occur 7 years (or 1 million page prints).
Displays are often replaced on the same cycle as computers (as above), but IS reserves the right to postpone the replacement of displays, and/or will sometimes ask those who feel their needs are being met by an older display to postpone requesting replacement. Historically, there have been times when display technology has moved more slowly than that of desktop computers and displays have had a useful life of 5-8 years.