Bryn Mawr College

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Conferences and Events
A.B. Degree Candidates

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Campus Center- Ground Floor
Phone:(610) 526-7329
Fax:(610) 526-7327
roomres@brynmawr.edu

A.B. Degree Candidates

Garden Party takes place on the grassy area in front of Wyndham and Erdman.

SCHEDULE

We do expect that you will be here for rehearsal, Convocation and Commencement; please email Dean Tidmarsh (ktidmars@brynmawr.edu) if you will be away for any part of the weekend.

INVITATIONS

Extra invitations (limited to two per person) will be available beginning Monday 7 April from Conferences and Events Office.
Invitations are not required to attend either day.

TICKETS

NO TICKETS are required for family or friends for any of the events of the weekend. The only exception is any family member or friend requiring seating accommodation.
Seating for Convocation and Commencement is first-come, first-serve.
Seats CANNOT be reserved by signs, balloons, clothing, etc. A family member or friend may sit, continuously, to hold seats.

REHEARSAL

FRIDAY 16 MAY AT 1:15PM AT TENT ON MERION GREEN

Attendance is required. Please bring academic cap only.

One of the advantages of Bryn Mawr’s small size is that at Commencement you are called to the platform to receive your own diploma.
If for any reason you are unable to attend Commencement, you must write Dean Tidmarsh no later than Friday 2 May requesting permission to be absent. If it is not possible for you to be at rehearsal on Friday 16 May, you must inform Dean Tidmarsh of that as well (610/526-5375 or ktidmars@brynmawr.edu).
If you experience a last minute illness or other emergency that would prevent your being at Commencement, please notify the Office of Conferences and Events at once (610/526-5058).
Your presence at rehearsal is important because this is the time when the Chair of the General Faculty learns to match your name with your face and the correct pronunciation of your name. You in turn will learn what to do at the ceremony and where to line up to ensure that you get the correct seat and your own diploma.

PROCESSING

At rehearsal, Convocation and Commencement you will line up by department on Taylor walk. The student marshals will have the order of procession. Names will be in reverse alphabetical order by major. (Double majors will be ordered alphabetically – e.g., Political Science and Math will be lined up as Math and Political Science.)
If you have made any changes in your major(s) since January, particularly if you have dropped a major, please check with the Registrar’s office no later than Friday 25 April.
If it is raining, posting will be inside Thomas and line-up will be in the first floor corridors of Thomas. Please arrive by 1:45pm on Saturday and Sunday, find your name and place and get in line by 2:00pm sharp! If you need assistance, one of the student marshals with batons will be there to help.
On Commencement Sunday, the marshals will check to see if anyone is missing. If so, her diploma will be pulled so that the order of diplomas is not disrupted.

ACADEMIC REGALIA

ALL BILLS MUST BE PAID TO THE COMPTROLLER AND ALL LIBRARY BOOKS RETURNED TO THE LIBRARY AND FINES PAID BEFORE YOU PICK UP REGALIA.
Academic regalia is provided by the College and will be distributed to A.B. candidates from the Campus Center as follows. Please note the times listed.

Monday 12 May 11:00am to 3:00pm
Tuesday 13 May 2:00pm to 5:00pm
Friday 16 May 12:00noon to 1:00pm

Each degree candidate is responsible for her own academic regalia and must pick it up herself, as it is particularly important that the cap be comfortable and the gown length appropriate. In extraordinary circumstances, someone else may pick up your regalia.
Regalia must be returned to the Campus Center immediately after Commencement exercises on Sunday 18 May or a charge of $350 will be imposed and your transcript withheld. Your cooperation in this is critical (so we never have to charge a rental fee for regalia to future classes).
Hoods, signifying the degree, are not worn until Sunday. DO NOT WEAR YOUR HOOD ON SATURDAY.
Gowns are worn closed.
Wear shoes that you can walk through grass, up the ramp and across the stage comfortably (the gowns are black). Wear them at rehearsal, for practice!
Caps are worn level, not tilted.
Tassels are worn over the right front of the cap.

BRUNCH

Reservations for the Sunday morning brunch at Wyndham should be made by calling Wyndham directly at x5236. The cost is $25 per person. Erdman will also be open for brunch; the cost for guests at Erdman is $18 for adults; $11 for children 12 years of age and younger.

PARKING

Drivers may deposit passengers in the area between the Campus Center and Merion Hall.
For the convenience of drivers who park in remote parking lots, a campus shuttle will be available to take them to Merion Green.

PHOTOGRAPHY

Guests may take photographs from their seats; however, in order to avoid obstructing the view of others, guests may not stand in aisles or on the chairs.
There will be an area outside the tent, left side (as you face the stage), where guests may stand to get a photo. This is the best place to get a clear shot of the degree recipient shaking hands with the President.
Bryn Mawr has contracted with Legacy Photographics (www.legacyphoto.com) to take a photograph of each graduate receiving her diploma from the President. Shortly after Commencement, the company will email a proof of this photo directly to you, with information on how to purchase the photo. There is no obligation to purchase the photograph.

REQUEST FOR ACCOMMODATIONS

If you or one of your guests has a disability and requires accommodation for events during the weekend, you will need to complete a Request for Accommodation Form. This form is enclosed.
An area of the tent will be set aside for those requiring seating accommodation. Tickets into this area are required and will be sent to those completing a Request for Accommodation form. Please make sure you check with family and friends IN ADVANCE if special seating is required as we create the area under the tent based on the number of tickets issued.
A Request for Accommodation Form for special parking will need to be completed even if the car has handicapped-accessible license plates; demand far exceeds supply for the accessible spaces that currently exist on campus.
If sign language interpreters are needed, please let us know by 15 April.

MORE INFORMATION

You may contact our office, Conferences and Events, at any time with questions or concerns. Our phone numbers are (610-526-) 7329 or 5058 and you can email us at roomres@brynmawr.edu.

Bryn Mawr College

A.B. Degree Candidates

Garden Party takes place on the grassy area in front of Wyndham and Erdman.

SCHEDULE

We do expect that you will be here for rehearsal, Convocation and Commencement; please email Dean Tidmarsh (ktidmars@brynmawr.edu) if you will be away for any part of the weekend.

INVITATIONS

Extra invitations (limited to two per person) will be available beginning Monday 7 April from Conferences and Events Office.

Invitations are not required to attend either day.

TICKETS

NO TICKETS are required for family or friends for any of the events of the weekend. The only exception is any family member or friend requiring seating accommodation.

Seating for Convocation and Commencement is first-come, first-serve.

Seats CANNOT be reserved by signs, balloons, clothing, etc. A family member or friend may sit, continuously, to hold seats.

REHEARSAL

FRIDAY 16 MAY AT 1:15PM AT TENT ON MERION GREEN

Attendance is required. Please bring academic cap only.

One of the advantages of Bryn Mawr’s small size is that at Commencement you are called to the platform to receive your own diploma.

If you experience a last minute illness or other emergency that would prevent your being at Commencement, please notify the Office of Conferences and Events at once (610/526-5058).

PROCESSING

If you have made any changes in your major(s) since January, particularly if you have dropped a major, please check with the Registrar’s office no later than Friday 25 April.

On Commencement Sunday, the marshals will check to see if anyone is missing. If so, her diploma will be pulled so that the order of diplomas is not disrupted.

ACADEMIC REGALIA

ALL BILLS MUST BE PAID TO THE COMPTROLLER AND ALL LIBRARY BOOKS RETURNED TO THE LIBRARY AND FINES PAID BEFORE YOU PICK UP REGALIA.

Academic regalia is provided by the College and will be distributed to A.B. candidates from the Campus Center as follows. Please note the times listed.

Monday 12 May 11:00am to 3:00pm

Tuesday 13 May 2:00pm to 5:00pm

Friday 16 May 12:00noon to 1:00pm

Each degree candidate is responsible for her own academic regalia and must pick it up herself, as it is particularly important that the cap be comfortable and the gown length appropriate. In extraordinary circumstances, someone else may pick up your regalia.

Regalia must be returned to the Campus Center immediately after Commencement exercises on Sunday 18 May or a charge of $350 will be imposed and your transcript withheld. Your cooperation in this is critical (so we never have to charge a rental fee for regalia to future classes).

Hoods, signifying the degree, are not worn until Sunday. DO NOT WEAR YOUR HOOD ON SATURDAY.

Gowns are worn closed.

Wear shoes that you can walk through grass, up the ramp and across the stage comfortably (the gowns are black). Wear them at rehearsal, for practice!

Caps are worn level, not tilted.

Tassels are worn over the right front of the cap.

BRUNCH

Reservations for the Sunday morning brunch at Wyndham should be made by calling Wyndham directly at x5236. The cost is $25 per person. Erdman will also be open for brunch; the cost for guests at Erdman is $18 for adults; $11 for children 12 years of age and younger.

PARKING

Drivers may deposit passengers in the area between the Campus Center and Merion Hall.

For the convenience of drivers who park in remote parking lots, a campus shuttle will be available to take them to Merion Green.

PHOTOGRAPHY

Guests may take photographs from their seats; however, in order to avoid obstructing the view of others, guests may not stand in aisles or on the chairs.

There will be an area outside the tent, left side (as you face the stage), where guests may stand to get a photo. This is the best place to get a clear shot of the degree recipient shaking hands with the President.

REQUEST FOR ACCOMMODATIONS

If you or one of your guests has a disability and requires accommodation for events during the weekend, you will need to complete a Request for Accommodation Form. This form is enclosed.

A Request for Accommodation Form for special parking will need to be completed even if the car has handicapped-accessible license plates; demand far exceeds supply for the accessible spaces that currently exist on campus.

If sign language interpreters are needed, please let us know by 15 April.

MORE INFORMATION

You may contact our office, Conferences and Events, at any time with questions or concerns. Our phone numbers are (610-526-) 7329 or 5058 and you can email us at roomres@brynmawr.edu.