Contact Us
Undergraduate Dean's Office
Eugenia Chase Guild Hall
Lower Level
101 N. Merion Ave.
Bryn Mawr, PA 19010
Phone: (610)526-5375
Fax: (610)526-7560

deansoffice@brynmawr.edu

Office Hours
9am - 5pm
Monday - Friday

Satisfactory Academic Progress

 

Qualitative Measures
Quantitative Measures
Review by Committee on Academic Standing
Applying for Re-enrollment
Appendix: Grading Scale and Policy Regarding Repeated Courses

The following guidelines regarding satisfactory academic progress meet the standards set by the Faculty of Bryn Mawr College and those mandated by the United States Department of Education. 

1.Qualitative Measures for Satisfactory Progress toward the Degree:  Academic Standard of Work

At the close of every semester, the Committee on Academic Standing (CAS) reviews the records of all students who have failed to meet the college’s academic standard of work.  The record of any student who has received a grade below 2.0 in a course might be reviewed (see below). Upon review, students must meet the requirements set by CAS in order to regain good standing at the college. 

The Merit Rule requires that a student attain grades of 2.0 or higher in at least one half of the total number of courses taken while at Bryn Mawr. Courses from which the student has withdrawn are not considered. Covered grades for courses which the student elects to take Credit / No Credit are considered.  The student may be excluded from the College at the close of any semester in which they have failed to meet this requirement and are automatically excluded if more than one-half of their work falls below 2.0 at the close of their junior year. A student who is excluded from the College is not eligible for readmission.

The Standard of Work in the Major requires that every student working for an A.B. degree maintain grades of 2.0 or higher in all courses in their major subject. No student may choose as their major subject one in which they have received a grade below 1.0 or one in which their average is below 2.0.  A student receiving a grade below 2.0 in any course in their major subject (including a course taken at anottheir institution) is reported to the Committee on Academic Standing.  After consulting with their major department, the Committee may require them to change their major. At the end of the junior year, a student having a major subject average below 2.0 must change their major. If they have no alternative major, they are excluded from the College and are not eligible for readmission.

Repeated Failure:  A student who has incurred a grade of 0.0 or NC following a previous 0.0 or NC will be reported to the Committee on Academic Standing. 

Deterioration of Work:  A student whose work meets these specific standards but has deteriorated will be reported to the Committee on Academic Standing.

2. Quantitative Measures for Satisfactory Progress Toward the Degree

Students may request exceptions to these quantitative measures by petitioning their deans or the Special Cases Subcommittee of the Committee on Academic Standing.  Only the records of those students who fail to meet these standards or to secure an exception will be reviewed at the close of the semester by the full Committee on Academic Standing (CAS).   Upon review, students must meet the requirements set by CAS in order to regain good standing at the college. 

Units: 

Thirty-two units are required to complete the A.B. degree. Students normally carry a complete program of four courses (four units) each semester and are expected to complete the full-time course of study in eight enrolled semesters. A student may register for 3.0, 3.5, 4.5 or 5.0 units per semester with the approval of their dean.  To enroll in 5.5 units, they must also secure the permission of the Special Cases Subcommittee of the Committee on Academic Standing.

Pace:

Full-time students must earn a minimum of fifteen units before the start of the junior year.  These units may include transfer credits.  At the end of their second, third or fourth semester, any student who is unable to present to their dean a viable plan to meet this expectation must petition the Special Cases Subcommittee of the Committee on Academic Standing for an exception.  Students who are not granted an exception will be brought to the attention of the Committee on Academic Standing.  

All students must be on pace to complete the A.B. degree within 150% of the standard thirty-two units.  To meet these guidelines, students must complete at least 67% of all courses attempted in any single semester and at least 67% cumulatively.  Courses in which a student has earned the following grades for any reason, including non-attendance, will count as units attempted but not completed:  W (withdrawal), 0.0 (failure), NC (a failure earned in a course taken credit / no credit), or NGR (no grade). Officially dropped and unofficially audited courses count as neittheir units attempted nor completed. Courses in which a student has earned a grade of UI (unauthorized incomplete) or I (incomplete) will not be counted as a unit attempted until the final grade has been assigned. These standards apply to students enrolled in dual degree programs. The maximum time frame for a transfer student may not exceed 150% of the thirty-two units minus the number of units accepted for transfer at the point of matriculation. Any student who is unable to meet this expectation may petition their dean for an exception. 

Acceptance into a Major Program: 

By the end of the sophomore year, every student must have declared a major.  At the end of their fourth semester, any student who has failed to meet this expectation must petition the Special Cases Subcommittee of the Committee on Academic Standing for an exception.  Students who are not granted an exception will be brought to the attention of the Committee on Academic Standing.

Completion of requirements

Before the start of the sophomore year, all students must have completed the Emily Balch Seminar Requirement.  At the end of their second semester, any student who has failed to meet this expectation must petition the Special Cases Subcommittee of the Committee on Academic Standing for an exception.  Students who are not granted an exception will be brought to the attention of the Committee on Academic Standing.

Before the start of the junior year, all students who matriculated in August 2011 or later must have completed the physical education requirement.  At the end of their fourth semester, any student who has failed to meet this expectation must petition the Department of Athletics for an exception.   Students who are not granted an exception will be brought to the attention of the Committee on Academic Standing.

Before the start of the senior year, all students must have completed all remaining requirements, including the distribution, foreign language and quantitative requirements, and for students who matriculated prior to August 2011, the physical education requirement.  At the end of their sixth semester, any student who is unable to present to their dean a viable plan to meet this expectation must petition the Special Cases Subcommittee of the Committee on Academic Standing for an exception.  Students who are not granted an exception will be brought to the attention of the Committee on Academic Standing.

3. Procedure:  The Committee on Academic Standing (CAS)

At the end of every semester, the Committee on Academic Standing (CAS) reviews the records of all students who have failed to meet the academic standards of the College or to make satisfactory progress towards the degree. A student whose record is reviewed by CAS must meet the requirements set by CAS in order to regain good standing at the college.

Each student whose record is reviewed will receive an official report from the Committee which lays out an academic plan and specifies the standards they must meet by the end of the following semester or before returning to the College.  In addition, the report may place restrictions upon a student’s course load or course selection. The student will also receive a letter from their dean. The student’s parent(s) or guardian(s) will be notified that the student’s record has been reviewed by the Committee and informed of any resulting change in student status.

Any student previously in good standing whose record has been reviewed will be put on academic warning or major subject warning the following semester, or the semester of their return if they have been required to withdraw. If the student receives financial aid, they will also receive a financial aid warning.    While on academic or major subject warning, they will be required to meet regularly with their dean and their instructors will be asked to submit mid-semester reports regarding their work. If the student meets the standards specified by the committee, they regain their good standing. If they fail to meet the standards, they may appeal to CAS for permission to return on academic probation (and, if appropriate, for a semester of financial aid probation).   Their appeal should specify the reasons they failed to make satisfactory academic progress (such as health issues, family crises, or ottheir special circumstance) and the changes that have taken place that ensure that the they can make satisfactory progress in the upcoming semester. The student may supply documentation to support their appeal.

Any student whose record is reviewed by CAS or who appeals to CAS to return on academic probation may be required to withdraw from the College and present evidence that they can do satisfactory work before being readmitted on probation. A withdrawn student may not register for classes at the College until they have been readmitted. The CAS may also recommend to the president that the student be excluded from the College. An excluded student is not eligible for readmission to the College.

4.  Re-enrollment process for students who have been required to withdraw

A student who has been required by the CAS to withdraw may apply to return on probation when they have met the expectations set by the CAS and can demonstrate that they is ready to do satisfactory work at the college.  Students who hope to return in September must submit a re-enrollment application and all supporting  materials by May 1. Those who hope to return in January must submit their application and materials by November 1.  Re-enrollment applications are reviewed by CAS in June and in December.   

 

Appendix:  Grading scale and policy regarding repeated courses

 

Grading Scale

Letter Grade Equivalent

Explanation

4.0

A

MERIT

Merit grades range from 4.0 (outstanding) to 2.0 (satisfactory). Courses in which students earn merit grades can be used to satisfy the major and curricular requirements.

3.7

A-

3.3

B+

3.0

B

2.7

B-

2.3

C+

2.0

C

1.7

C-

PASSING

1.3

D+

1.0

D

0.0

F

FAILING


Once reported to the registrar, a grade may be altered by the faculty member who originally submitted the grade, or by the department or program chair on behalf of the absent faculty member, by submitting a change-of-grade form with a notation of the reason for the change. Once reported to the registrar, no grade may be changed after one year except by vote of the faculty.

No student may retake for academic credit any course for which they have already earned a passing grade.  If a student retakes a course they have failed, the original registration with the grade of 0.0 or NC remains in place.  A second registration will be recorded along with the grade the student earns the second time.  Both registrations will remain on a student's record, count as "units attempted," and figure into the cumulative grade point average.