FOR SUMMER: September 16, 2013
FOR SEMESTER I: December 2, 2013
FOR SEMESTER II: April 18, 2014
Graduate students may request reimbursement for the following professional costs, in order of priority: (1) travel to take courses at other institutions; (2) travel to present research results at conferences and other academic venues; (3) research expenses. Note that travel to attend conferences without making a presentation cannot be reimbursed.
Funds typically do not suffice to reimburse expenses in full. Depending on the pool of requests, reimbursements typically range between $200 and $750. In no case will reimbursement exceed $1000. Preference is given to students who have not previously been reimbursed.
Reimbursement requests should be made on the forms linked above. The following ADDITIONAL documentation must be submitted as well:
For travel to take courses:
1. originals or copies of receipts for all expenses.
For conference presentations:
1. a copy of the program, or of the pages showing the name of the conference and its date, and your name and title of your paper;
2. originals or copies of receipts of all expenses.
We cannot reimburse any expense for which no receipt is presented. For major items (airfare, hotel, etc.) paid by credit card, IN ADDITION to the receipt students must also submit a copy of the statement of the monthly credit card bill on which the charge appears.
The IRS requires that reimbursements be counted as taxable income. Consequently, the College will withhold taxes from reimbursement made to non-Resident Aliens (i.e., student in F-1 or J-1 status). U.S. citizens and Resident Aliens are responsible for declaring reimbursements as income on their annual tax returns.