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Ph.D. Completion Checklist
Ph.D. Outcomes Report
Commencement Program and Diploma Information form
Dissertations
should be written in the normative style of their discipline.
The source of all illustrations - photographs, graphs, tables,
maps, and plans - that are not the student's own work must
be fully and correctly cited in a caption or in a separate
list of illustrations. Note that digital manipulations of
photographs, maps, etc. originally made by others must be
so identified. Additional protocols for citation and style
may be established by the director of the dissertation. The
following standard guide is also very thorough, inexpensive
and easy to find in the BMC Bookshop and elsewhere:
Kate
L. Turabian, A Manual for Writers of Term Papers, Theses,
and Dissertations (6th ed ., Chicago, 1993).
After
the dissertation has been approved by the dissertation director,
it must be deposited with the GSAS for distribution to the
members of the student's Ph.D. Supervising Committee. The
deadlines for depositing dissertations for May and December
degrees are on the calendar. At least two copies must be submitted.
The
copies of the dissertation deposited for circulation to the
Supervising Committee should be printed out in a 10- or 12-point
font on standard-size (8 ½" x 11") sheets
of white paper. Margins must be at least 1½" on
the left and 1" on the other three sides. The text must
be double-spaced (footnotes and lengthy quotations may be
single-spaced). Each copy should be in its own binder, which
at this stage may be of any suitable type. The title
page (pdf) should follow the standard format,
and it should be followed by an abstract (abstract guidelines pdf).
Please follow the instructions for composing the abstract
carefully, as it is the means by which other scholars doing
research in your field will find your dissertation.
The dissertation must be accompanied by a letter from the dissertation director, addressed to the other members of the Ph.D. Supervising Committee and recommending the dissertation's acceptance. The letter should be in a sealed envelope marked "confidential." It is not to be shared with the student. The letter will be distributed to the committee members by the GSAS.
After
the Final Oral Examination (defense of the dissertation),
the student must produce a final version of the dissertation that incorporates all corrections and
stylistic revisions required by the Supervising Committee.
The final version must have a "Certification of Final Version of Dissertation" form in front of the title page. This form must be signed by the author and by the dissertation director.
On or before the date specified in the calendar as "Deadline for deposit of final versions of all dissertations" the student must
The PDFs of the final version should not be identical:
- one PDF must contain the signed Certification of Final Version of Dissertation form and all illustrative material included in the original dissertation; this version will be deposited in Canaday Library as the College's archival copy
- one PDF must omit the signed Certification of the Final Version of Dissertation form and omit any illustrative material (photographs, plans, charts, tables, etc.) that is under copyright to someone other than the author, and which the author does not have written permission to reproduce; this version will be uploaded by the GSAS to UMI/Proquest after all other requirements have been completed
Students
who plan to publish their dissertation in another format or venue may instruct UMI/Proquest to embargo their dissertation for up to two years. If the dissertation has not been published in some form by the end of two years the embargo will automatically be lifted. Copies of all alf
alternative publications must be submitted to the GSAS office; and all such publications must contain an acknowledgement that the work originated as a Ph.D. dissertation written for Bryn Mawr College.
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