POSITION TITLE: Administrative Assistant - Field Education, Part-time
(21 hrs/wk) - Temporary Position
Position is to be filled immediately through May 31, 2013.
POSITION OBJECTIVE:
Works as a member of the Field Education team perform administrative tasks towards the efficient matching of graduate social work students with internships in social service agencies. Students at the Graduate School of Social Work are required to have agency-based internships each year, as part of their Master’s degree program. The Field Education Department assures that all students are matched with an internship (field placement) according to their learning needs.
REPORTS TO: Interim Director of Field Education.
RESPONSIBILITIES:
- Provide administrative support for the field education office (filing, answering phones, data entry, etc.)
- Collect, synthesize and manage data.
- Identify and recommend new field placement sites.
- Assist in obtaining information by telephone from agencies for field sites.
- Acquire knowledge necessary for effective use of technology (i.e. Zimbra Webmail, Peoplesoft, Moodle, etc) as needed.
- Assist in ongoing and special events, organizing materials, refreshments, etc.
- Create and distribute systematic communications to all stakeholders.
- Assist in collecting data related to agency supervisors’ experience, qualifications and credentials.
- Attend and participate in bi-weekly staff meetings
- Take minutes on a rotating basis at staff meetings.
- Assist with gathering materials for meetings, trainings and student orientation.
- Meet regularly for supervision with Interim Director of Field Education.
- Interface and actively work with field education staff, faculty and Dean’s office.
- Perform other duties as assigned or directed by Interim Director of Field Education and Assistant Dean.
Qualifications: BA degree and a min. of 3 years administrative experience preferred with strong verbal and written communication skills. Applicants must possess good organizational skills and expertise in using Microsoft platforms (ie Word, Excel, PowerPoint) as well as a desire to learn other web-based applications such as Moodle and PeopleSoft. Salary: $19.00 per hour.
The School and College: The Graduate School of Social Work and Social Research, located in suburban Philadelphia, is part of Bryn Mawr College, a highly selective liberal arts college for women that comprises an undergraduate college with 1,200 students, as well as coeducational graduate schools in social work and arts and sciences. The School and College share a strong commitment to intellectual excellence, inclusiveness, civic engagement, and the desire to make lasting meaningful contributions to the world. The School places great emphasis on social justice, professional values, and global and cultural sensitivity. The School's faculty and administrative staff are fully integrated in College activities, including committee participation and multidisciplinary collaboration in scholarly pursuits, curricular development, and student services.
Bryn Mawr College is an equal-opportunity, affirmative action employer. Please send a letter of interest that includes your administrative expertise and your resume. List 2 references from professionals familiar with your work.
Materials should be submitted to: jobs@brynmawr.edu with
Administrative Assistant – Field Education
in the subject line
