Contact Us
Phone: 610-526-5261

Human Resources
101 N. Merion Ave.
Bryn Mawr College
Bryn Mawr, PA 19010-2899

Mapping Address:
140 Morris Ave.
Bryn Mawr, PA 19010-2899

Fax: 610-526-7478
(Recruitment, General)
Fax: 610-526-7850
(Director, Benefits, HRIS)

POSITION TITLE:  Department Coordinator

Position Objective:   Performs a wide variety of administrative, secretarial and back office duties to support the Chief Communications Officer and the operations of the division.

Responsibilities:

Perform various administrative duties for the division:

  • Makes appointments
  • Schedules meetings; orders catering
  • Takes meeting minutes
  • Screens calls, answers inquiries
  • Maintains individual and shared calendars
  • Makes travel arrangements
  • Enter information in PeopleSoft database
  • Responsible for expense reports
  • Handles bookkeeping and budget management functions, such as tracking expenses, journal entries; setting up and running budget reports using Financial Edge
  • Types and proofreads a variety of reports, general correspondence, proposals, and memoranda as needed
  • Prepares travel reimbursement forms
  • Prepares handouts and documents for Trustees and Senior Administrative Staff meeetings
  • Orders offices supplies and other goods
  • Provides customer services to vendors and partners; welcomes visitors

Maintains Communications Division Budget on a daily basis:

  • approves invoices for payment.
  • prepares check requests
  • prepares cash receipt deposits
  • prepares journal entry transfers
  • prepares travel reimbursement forms for Chief Communications Officer

Responsible for maintenance of office copy machines, fax machines and printers.

Collects bi-weekly time sheets from student staff and delivers to Payroll Office. Collects annual timesheets for the division.

Maintains payment of credit and bills

Performs other job-related duties as assigned or directed.

SKILLS, ABILITIES, EDUCATION AND EXPERIENCE:

Five years of executive secretarial/administrative experience and in-depth knowledge of accepted office procedures or any combination of experience, education or training which provides the required skills, abilities and knowledge.

Ability to:

            - read and follow oral and written instructions

            - compose business correspondence

            - perform simple arithmetic functions

            - proofread

            - prioritize work

Must have strong computer skills (MS Office; online ordering and scheduling; online financial tools and databases; online file sharing and storage)

Excellent hearing/speaking ability

Must be able to climb stairs.

Ability to be mobile between workstation and around campus.

Excellent oral and written communication skills.

 Superior interpersonal skills.

 Knowledge of generally accepted office procedures