New Hire Information - Faculty and Staff
All Faculty and Staff new hires must come to the Human Resources Office before being put on the payroll. You will be asked to complete several forms and provide documentation to satisfy IRS and INS requirements, including
- Your original Social Security Card if available. A receipt from a Social Security office indicating you have ordered your card will be accepted.
- NOTE: even if you provide other documentation to fulfill the requirements of the I-9, we ask that you show your original Social Security Card if at all possible. It's an additional piece of documentation requested separately by the Internal Revenue Service.
- I-9
form, proving both your identity and your right to work in the United States. Examples of acceptable
documentation include:
- Driver's license AND Social Security Card
- Permanent Resident Card ("Green Card")
- Passport. Appropriate visas are also required for non-U.S. passport holders.
- Employee Information Sheet with data such as emergency contacts.
- Direct Deposit Form
- W-4 tax withholding form
- Pennsylvania Local Earned Income Tax Residency Certification Form (EIT)
- New Jersey W-4 Form (if applicable; must be submitted with PA Exemption Form)
- PA Tax Exemption Form (if applicable; must be submitted with NJ W-4)
- Bryn Mawr College Retirement Plan Eligibility Notification
- Foreign National Tax Information Questionnaire to be completed by non-U.S. citizens and presented in the Office of International Programs prior to the new hire coming to the Human Resources Office.
New staff and faculty are required to enroll in Direct Deposit. You may use virtually any U.S. bank or credit union and have the option of splitting your pay among up to three different accounts on a percentage or flat amount basis. Accounts such as mutual funds are not yet available.
Staff will generally have a benefits orientation the first day. Faculty are expected to contact Human Resources to discuss any benefits for which they are eligible. The Assistant Director of Human Resources does participate in the new faculty orientation session arranged by the Provost's Office late each summer. HR will provide all necessary enrollment forms.
