Understanding New Environment | ISIR

On June 9th Phase 1 of the campus transition to a new computing environment will take place. Calendaring and webmail services will change for all members of the community. Phase 2 will begin in early June and run through December 2008. During this period everyone on campus will receive a new computer image, or if they are due, a new computer. Here’s what each phase involves.

Phase 1 - What will happen on conversion weekend:

EMAIL & CALENDARING
During conversion weekend (June 6 at 5pm until 9am on June 9th) e-mail will be unavailable.
Everyone…	will have a new login password – to use with the ‘Communication Center’(integrated web based email and calendar) and Virtual Bryn Mawr. After your desktop transition this will be the same password you use for file access. will need to select and answer self-identifying questions at password.brynmawr.edu in order to be able to reset your own password at any time will move group calendaring from Meeting Maker to the new system will need to manually re-enter recurring and future meetings [you need to archive upcoming meetings] will notice that email stored on the server has been transferred to the Communication Center and the “trash” folder will have been emptied.
If you…
... currently use webmail exclusively,	you will automatically have access to the new, more powerful webmail at http://webmail.brynmawr.edu
… use Pine or Elm,	you will need to switch to webmail. Your mail will immediately be accessible in the new Webmail.
…currently use Eudora, Thunderbird, or other email application	you will continue to be able to use it until phase 2, your individual desktop transition, when all mail will be moved online into the Communication Center.
... use mail merge into email or offline access	you will use Outlook or AppleMail for those functions (but not for calendaring, at least not initially)
Note: by the end of the desktop transition, everyone’s email will be stored on the server. We will ensure that everyone has sufficient email storage space for ALL work related needs.

Phase 2 - What will happen between June and January:

About 1-3 weeks prior to your desktop transition, a member of Information Services (I.S.) will visit to

outline the specific changes that will affect you
identify any pieces for which you are responsible, such as independently owned software, personal files such as music, pictures, etc. Show you how to safely back up personal data.
schedule (or confirm) the exact date and time of transition
review any tasks you’ll need to do after the transition

You will need to be available for this conversation. During the transition, I.S. will offer classes to help you get acclimated to your new computing environment. We strongly encourage that you attend.

After the transition of your office computer or laptop
Everyone…	will have had any local email moved onto the server to allow ubiquitous access and centralized backup may find that printers’ names have changed slightly may find that some software applications have been upgraded (e.g. MS Office 2007/2008, new versions of Firefox, Safari, and/or Mail)
If you use Windows…	your initial computer login screen will look different Novell-related items will go away (e.g. the red N in menus and on desktops)
If you use Macintosh OSX…	you will notice a few changes -- a different dock, some speed improvements and smoother integration of networked files and printers With the install of Mac OS 10.5 (Leopard), you will no longer be able to run OS 9 applications
If you use networked storage…	the grouping of your shared folders may have changed slightly “Netstorage” will be replaced by a different technology for off-campus access [due in August]
If you store files on ada.brynmawr.edu	you will need to switch to using networked file storage
If you use an email client…	that client will not be reinstalled on your desktop. The new Communication Center is available at webmail.brynmawr.edu
Note: once your desktop is reimaged you will no longer have “offline” access to Meeting Maker. You will need to export your historical data. See http://www.brynmawr.edu/is/isir/savemm.shtml

rev mc 6.2008

Libraries

Computing

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Virtual Bryn Mawr

Information Services
Bryn Mawr College

101 North Merion Avenue
Bryn Mawr, PA 19010

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