November 2006
The Departmental OneCard Program is a credit card issued to a department for use in transacting College business on campus.
The program is intended to provide convenience to the cardholding department and the departments offering supplies and services on campus. The program will also centralize and reduce the administrative cost of processing journal entries. Each department will receive a monthly statement of account listing transactions for that period.
The monthly transaction limit for OneCard purchase will be set by the department head. Cards are assigned a default departmental budget number for all charges. Each month the OneCard Office will charge the total used by each purchasing card to that card’s default account number. The department can then allocate the total charge from the default account to the appropriate accounts by journal entry.
Departmental heads should complete the request form at the bottom of the page and return it to the OneCard Office. It takes approximately one week for a new card to be issued.
The departmental OneCard shall be used to purchase supplies and services offered on campus for departmental use. This includes purchase at the Bookstore, Dining Halls, Wyndham, Lusty Cup, Uncommon Grounds, Copy Center and the Post Office.
The individual making the purchase is responsible for retaining all sales slips and receipts as documentation for departmental expense records.
Department: ______________________________________
Default Budget Account: ____________________________
Number of Cards Requested: ____________
________________________________________ ____________
Signature of Department Head Date