Research Associates (RA) and Laboratory Research Associates (LRA) are non-employee affiliates of the College. The Provost's Office sponsors two types of affiliations, Research Associates and Laboratory Research Associates.
If approved by the Provost’s Office, the affiliate is granted certain campus privileges, such as use of the Bryn Mawr College libraries, on-campus parking, and limited Bryn Mawr computing access.
LAs and LRAs enter into a contract with the College and must to comply with the College’s guidelines, policies, and “Principles of the Bryn Mawr College Workplace.”
RAs and LRAs have a unique status in the College academic environment. As neither students nor employees, RAs and LRA may fall outside the academic and administrative structure with regard to supervision, insurance coverage, training, and records.
To the extent that LRAs work in laboratories or other facilities which present special hazards, their status presents special liabilities and concerns related to injury, property damage, regulatory compliance, accountability, and work with students and staff.
This policy was created as a framework for affiliating persons as RAs and LRAs with Bryn Mawr College.
Definition, Application and Scope
RAs are defined as persons engaged in academic work at the College who are neither employees (staff, faculty, students or others receiving salary under a College-administered grant) nor matriculated students of the College.
LRAs are defined as persons engaged in academic work at the College who:
There are exemptions:
RAs and LRAs receive the following campus privileges:
RAs/LRAs may be affiliated with a faculty member’s laboratory, but should not be assigned dedicated office space.
RAs/LRAs do not receive computers through the College’s cascade.
1. Nomination and Authorization
Each prospective RA/LRA must be nominated by a member of faculty, approved by the Department Chair, Program or Center Director, and authorized by the Provost. The Provost confers the affiliation in an appointment letter, which identifies:
The prospective RA/LRA must countersign the appointment letter and return it to the Provost.
The Provost’s authorization may be revoked for any reason, solely at the discretion of the Provost.
2. Departmental and Faculty Supervision
A reporting relationship to a faculty member in the nominating department must be established. The designated faculty member/supervisor will conduct regular reviews of activities. This supervisor will also coordinate the RA/LRA use of departmental space/resources with students, fellow faculty members, and other departments, such as Housekeeping and Facilities Services, who require access to the RA/LRA’s space and equipment.
For LRAs, the designated faculty member will conduct regular reviews of activities, equipment set-ups, and process flows, with emphasis on safety, health and environmental aspects of the work.
3. Establishment of Records
For each RA/LRA authorized by the Provost, a confidential file shall be established. The file shall include:
Each RA/LRA must complete a Non-Employee Information sheet with Human Resources.
4. International Scholars
International scholars being sponsored by Bryn Mawr College as RA/LRAs must process all immigration paperwork through the Office of International Programs. RA/LRAs are non-employees. Therefore, the College does not pay any immigration-related expenses.
5. Indemnification / Hold Harmless Agreement
RA/LRAs are required to enter into an indemnification/hold harmless agreement. The terms of the agreement may vary with the circumstances of each RA/LRA’s affiliation with other employers or institutions.
6. Proof of Insurance
Before beginning activities at the College, RA/LRAs concurrently employed by other institutions/facilities will be required to establish and document coverage under their employer’s workers’ compensation, health, and general liability insurance policies. The coverage must remain in effect for the duration of their activities at the College.
RA/LRAs who are not otherwise employed or matriculated at another institution will be required to provide documentation of personal health insurance.
7. Safety Training and Coordination (LRAs)
LRAs must contact the Environmental Health and Safety Office (Safety Office) within a week of their arrival on campus to schedule a meeting to review the College’s emergency response systems and each LRAs processes, materials, and waste disposal procedures.
LRAs operations, work areas, and storage areas will also be subject to inspections by the Safety Office. Compliance with College safety rules and applicable regulations is required; failure to comply may result in termination of the Provost’s authorization agreement.
Upon completion of activities at the College, each LRA must arrange a close-out meeting with the Safety Office to identify and account for any materials left behind.
Each LRA is required to attend all safety training programs as identified by the Department Chair or Safety Office.
September 16, 2015, 4:00 pm
October 21, 2015, 4:00 pm
November 18, 2015, 4:00 pm
December 9, 2015, 4:00 pm
January 20, 2016, 4:00 pm
February 17, 2016, 4:00 pm
March 16, 2016, 4:00 pm
April 20, 2016, 4:00 pm
May 13, 2016, 9:00 am