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BRYN MAWR COLLEGE

Handbook for Faculty

Procedures and Calendar for Reappointment of Continuing Non-Tenure Track Faculty

This table provides an overview of and calendar for the steps in a reappointment review of continuing non-tenure track members of the faculty.

Abbreviations used include: CA for the Committee on Appointments, CNTT for continuing non-tenure track faculty, and HC for HC College.

It is important to read the following sections, which provide the necessary details on the review process and requirements:

  • Candidate's Dossier
  • Outside Reviews and Reviewers
  • Student Evaluation of Teaching Effectiveness
  • Departmental Review and Chair's Responsibilities
    •  
    Eligibility
    Instructors, Lecturers, and Senior Lecturers in the penultimate year of their terms.
    Date if a Fall ReviewDate if a Spring Review Who?ItemRemarks
    March/April of penultimate year in term March/April of penultimate year in term ProvostSends a notice of the review scheduled for the following year to the candidate 
    By May 1By October 1Student RecommendationsThe Provost's Office requests the Registrar to provide the names and addresses of all current students and alumnae who have taken courses with candidate. The Provost's Office delivers the names to the departmental secretary.
    By June 10 Department chairAlumnae letters The department chair requests written recommendations from alumnae on the list provided by the Registrar; they are due September 1.
     By November 1Department chairAlumnae and current student lettersThe department chair requests written recommendations from alumnae and current students on the list provided by the Registrar; these are due December 1. Link to guidelines on student evaluations of teaching effectiveness.
    By September 1 Department ChairCurrent student letters The department chair requests written recommendations from current students on the list provided by the Registrar; they are due October 1. Link guidelines on student evaluations of teaching effectiveness.
    By September 1By December 1CandidateCandidate's dossier is due.As described elsewhere, the candidate provides a complete dossier to the department chair and 8 copies of the same dossier materials--except for the teaching evaluations--to the Provost's Office for the CA.
    By September 1By December 1Department chair and Provost's OfficeContact with HC
  • The department chair requests a recommendation on reappointment from the chair of any counterpart department or from other HC colleagues and provides the HC name(s) to the Provost's Office.
  • The Provost's Office sends one copy of the candidate's dossier to the HC counterpart.
    • By September 1By September 1Provost's OfficeCommunity letters The Provost's Office notifies via e-mail all faculty members, staff members, and students of the candidates to be reviewed by CA in the coming semester, indicating that anyone may submit a written opinion on any case.
    By October 1By December 1Department chairLetters are due from students.  
    By October 1By February 1Department chairLetters are due from HC colleague(s).  
    By October 15By December 15Department chairSummary of student letters is dueDepartment chair and designated student representative(s) read and summarize the student letters.
    By November 1February 1Department chairDepartmental recommendation is due.
  • Department chair forwards the candidate's complete dossier, teaching evaluations, student letters, summary of student letters, and the departmental letter to the Provost's Office.
  • The chair informs the candidate orally of the substance of the departmental recommendation.
    • December/JanuaryMarch/AprilCommittee on Appointments and the PresidentRecommendation
  • CA makes its recommendation to the President.
  • The President communicates her decision to the CA prior to the Board meeting.
  • The President may elect to inform a candidate and the department chair of her or his intended recommendation in writing prior to the next meeting of the Board of Trustees.
    • FebruaryAprilBoard of TrusteesDecision on the reappointment 
    FebruaryAprilPresidentDecision on the reappointment After the Board meeting, the president communicates the Board's decision to the candidate in writing. The candidate may request a meeting with the President, the Provost, and the CA chair to discuss the committee's consideration of her/his dossier.

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    Maintained by the Office of the Provost.
    Posted Summer 2002.
    Updated Summer 2006; November 2007.