BRYN MAWR COLLEGE

This page provides an overview of the items in the dossiers for candidates who are being reviewed for reappointment and/or promotion. The first section describes the elements of a typical dossier. Candidates prepare two sets of materials: one set is for the department chair (and the departmental review), the other set is for the Committee on Appointments. It is important to note, however, that--for certain types of reviews--dossiers can be more streamlined. The second section--a table--specifies the dossier requirements for each type of reappointment review.

Elements of a typical dossier
The candidate is to give these to the department chair:

1. a current curriculum vitae;
2. a list of courses taught at the College and their syllabi, with an indication of those courses which the candidate has introduced to the curriculum;
3. a list of honors papers, M.A. theses, Ph.D. dissertations, completed and in progress under the candidate's supervision;
4. teaching evaluations in their original envelopes from at least the last three years, with the course syllabi;
5. at least one copy of each publication, including books, articles and preprints (numbers needed are given below);
6. unpublished manuscripts;
7. current grant proposals;
8. a self-assessment including a statement of goals and plans in the areas of research, teaching, and service.
9. names and addresses of six outside reviewers, as specified elsewhere, if they are required for the candidate's reappointment procedure.

The candidate is to submit these to the Office of the Provost for the outside reviewers and the Committee on Appointments:

1. a curriculum vitae (n copies; see below);
2. self-assessment (n copies); NB: the self-assessment may omit any strictly intramural issues raised in the version presented to the department;
3. one or more copies of each book; NB: reviewers will be asked to consult the book(s) in their home libraries unless copies are provided for them;
4. articles, book chapters, and unpublished manuscripts (n copies); NB: only manuscripts under consideration by a publisher will be circulated;
5. grant proposals (n copies); NB: Candidates for reappointment with tenure may instruct the Provost's Office not to circulate grant proposals.

Candidates may add materials to their dossiers at any point in the review process and may communicate to the Provost or the President, in writing, any additional information which they feel to be pertinent to their review. Such material may be considered as part of the review. Manuscripts and published materials will be returned to the candidate. In preparing the dossier, and thereafter throughout the reappointment process, the candidate may consult both a former member of the Committee on Appointments designated by the Committee, usually the outgoing Chair, and the Chair of the Faculty, who serve as advisors on reappointment and promotion procedures.

Dossier requirements for specific types of reappointment review:

Continuing Non-Tenure Track positions
Initial reappointment in tenure track positions
Terms in which tenure becomes effective
Departmental review of Associate Professors
College reviews of Associate Professors with tenure.

Continuing Non-Tenure Track Faculty
Item	Brief description	Number of Copies	Remarks
Curriculum vitae	Include educational background, employment history, publications, grants, awards, and other pertinent professional activities, and work in progress	8
Self-assessment	Include goals and plans for the next few years for teaching, research, service, and other relevant information	8
Courses	Provide a list of courses taught and their syllabi; indicate which courses are additions to the curriculum	8
Student papers	Provide a list of honors papers,and if pertinent,theses supervised/in progress	8	To be done if this is part of the candidate's responsibility
Teaching evaluations	At least those of the last three years	1 (one) set of originals	Submit in the original envelopes
NB. The items that follow are optional for CNTT candidates unless requested by the Committee on Appointments.
Publications, including other records of research and/or performance	books published articles preprints and manuscripts CDs and DVDs	Books: 1 copy Other items: 2 copies
Other	Grant proposals or other items of professional work suitable for review, such as laboratory manuals slides of work videotapes	2
Outside reviewers' names	At least six names	one list	Requested at the discretion of the Committee on Appointments; see the guidelines for outside review. If requested, 6 additional copies of all documents except teaching evaluations and books will be required.
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Initial Reappointment of Tenure Track Faculty
Item	Brief description	Number of Copies	Remarks
Curriculum vitae	Include educational background, employment history, publications, grants, awards, talks given at other institutions and at meetings of professional societies and work in progress	8
Self-assessment	Include goals and plans for the next few years for teaching, research and service	8
Courses	Provide a list of courses taught and their syllabi; indicate which courses are additions to the curriculum	8
Student papers	Provide a list of honors papers, M.A. & Ph.D. theses supervised/in progress	8
Teaching evaluations	At least those of the last three years	1 (one) set of originals	Submit in the original envelopes
Publications	Books Published articles, at least one original Preprints and manuscripts	Books: 1 copy Other items: 2 copies
Grants	Copies of any grant proposals in progress	2
Leave proposal	Copies of the Junior Faculty Research Leave proposal	2
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Reappointment to a Term in which Tenure will become Effective
Item	Brief description	Number of Copies	Remarks
Curriculum vitae	Include educational background, employment history, publications, grants, awards, talks given at other institutions and at meetings of professional societies and work in progress	16
Self-assessment	Include goals and plans for the next few years for teaching, research and service	16	The self-assessment is sent to outside reviewers. If a candidate wishes to send a distinct self-assessment to outside reviewers, she or he should clearly identify the internal and external self-assessments.
Courses	Provide a list of courses taught and their syllabi; indicate which courses are additions to the curriculum	16
Student papers	Provide a list of honors papers, M.A. & Ph.D. theses supervised/in progress	16
Teaching evaluations	At least those of the last three years	1 (one) set of originals	submit in the original envelopes
Publications	Books Published articles Preprints and manuscripts	Books: 1 Articles: 16 Preprints: 1	Candidates should indicate which unpublished MSS s/he does not wish outside reviewers to see.
Grants	Copies of any proposals in progress	16	Candidates should indicate which grant proposals s/he does not wish outside reviewers to see.
Outside reviewers' names	At least six names	one list	See guidelines.
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Departmental Review of an Associate Professor
Item	Brief description	Number of Copies	Remarks
Curriculum vitae	Include educational background, employment history, publications, grants, awards, talks given at other institutions and at meetings of professional societies and work in progress	1
Self-assessment	Include goals and plans for the next few years for teaching, research and service	1	This 2-3 page document is for the professors in the department or program.
Teaching evaluations	All since the last review years	1 (one) set of originals	Submit in the original envelopes
Leave proposals	Copies of all sabbatical leave proposals since the last review	1 (one) set of originals
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College Review of an Associate Professor with Tenure
Item	Brief description	Number of Copies	Remarks
Curriculum vitae	Include educational background, employment history, publications, grants, awards, talks given at other institutions and at meetings of professional societies and work in progress	16
Self-assessment	Include goals and plans for the next few years for teaching, research and service	16	This will be sent to outside reviewers, but candidates may designate a part of the self-assessment which should not be sent out.
Courses	Provide a list of courses taught and their syllabi; indicate which courses are additions to the curriculum	16
Student papers	Provide a list of honors papers, M.A. & Ph.D. theses supervised/in progress	16
Teaching evaluations	At least those of the last three years	1 (one) set of originals	submit in the original envelopes
Publications	Books Published articles Preprints and manuscripts	Books: 1 Articles: 16 Preprints: 1	Candidates should indicate which unpublished MSS s/he does not wish outside reviewers to see.
Grants	Copies of any proposals in progress	16	Candidates should indicate which grant proposals s/he does not wish outside reviewers to see.
Outside reviewers' names	At least six names	one list	See guidelines. Candidates whose work has recently received external review need not seek new evaluations from outside readers.

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Maintained by the Office of the Provost.
Posted Summer 2002. Updated Summer 2006.