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BRYN MAWR COLLEGE

Handbook for Faculty

Procedures and Calendar for the Mandatory Review of an Associate Professor

This table provides an overview of and calendar for the steps in the College's Mandatory Review of an associate professor.

Abbreviations used include: CA for Committee on Appointments, HC for Haverford College. It is important to read the following sections, which provide the necessary details on the review process and requirements:

Outside Reviews and Reviewers

Candidate's Dossier

Student Evaluation of Teaching Effectiveness

Departmental Review and Chair's Responsibilities

Eligibility Associate professors who hold their positions with tenure are eligible for promotion at any time. The institutional expectation is that five to seven years are normally required to establish a dossier necessary for promotion to full professor. College reviews for promotion may be initiated by an associate professor at any time. They are initiated by the College--via a Mandatory Review--in the ninth year after tenure.
Date	Who?	Item	Remarks
In the spring semester preceding review year	Provost	Notifies each associate professor eligible for mandatory review that she or he will be reviewed in the following year.
By September 15	Candidate	Candiate's dossier	The candidate’s dossier and teaching evaluations are due to the department chair. The candidate provides five copies of dossier materials to the Provost’s Office for the CA. See the link for dossier requirements.
By September 15	Department chair and the Provost's Office	Contact with HC	The department chair requests a recommendation on reappointment from the chair of any counterpart department or from other HC colleagues and provides the HC name(s) to the Provost's Office. The Provost's Office sends one copy of the candidate's dossier to the HC counterpart.
By September 30	Department Chair	The departmental recommendation and candidate's teaching evaluations are due in the Provost's Office	The department chair informs the candidate orally of the substance of the departmental recomendation.
By September 30	HC College and the Department chair	Recommendations from HC is due.	The department chair delivers a copy of the HC recommendation to the Provost's office.
By October 20	CA	Recommendation is made to proceed or not proceed with a full review.	The CA communicates its recommendation to the President.
October 31	Provost	Candidate and department chair are informed of the Committee on Appointments'recommendation to the President and the President's decision
*If a full review is to take place . . .*
By November 15	Provost's Office	Student recommendations	The Provost's Office requests the Registrar to provide the names and addresses of all current students and alumnae who have completed courses with candidate. The Registrar's Office sends labels with this information to the departmental secretary.
By November 15	Candidate	Submission to the department chair of the list of names and addresses of at least six persons to be her/his outside reviewers	See link for the qualifications of reviewers.
By November 30	CA chair	Solicitation of outside evaluations	The chair of the CA writes to the outside reviewers on the candidate's and the deaprtment's list. In the event of more than three refusals, the candidate or th department will be consulted for alternatives.
By December 1	Provost's Office	Community letters	The Provost's Office notifies via e-mail all faculty members and students of the candidates to be reviewed by CA in the coming semester, indicating that anyone may submit a written opinion on any case.
By December 1	Department chair	Student recommendations are sought	The department chair requests written recommendations from currently enrolled students, which are due January 20. Press here for guidelines on student evaluations of teaching effectiveness.
By December 1	Candidate	The candidate's dossier	The candidate provides twelve copies of dossier materials for mailing to the outside reviewers. Link to the dossier requirements.
By January 20	Provost's Office	Letters are due from ouside evaulators
By December 20	Department chair	Letters are due from BMC students and alumnae
February 1	Candidate	Any additions to the dossier are due in the Provost's Office
By February 15	Department chair	The departmental response to the outside letters is due
March	CA and President	Recommendation	CA makes its recommendation the the President The President communicates her decision to the CA prior to the next Board meeting.
April	Board of Trustees	Decision on the recommendation of promotion
April	President	Decision on the recommendation of promotion	After the Board meeting, the President communicates in writing the Board's decision to the candidate. The candidate may request a meeting with the President, the Provost, and the CA chair to discussion the CA's consideration of her or his dossier.

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Posted AY 06.