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BRYN MAWR COLLEGE

Handbook for Faculty

Procedures and Calendar for College Reviews of Associate Professors

This table provides an overview of and calendar for the steps in the College review of an associate professor for promotion to full professor.

Abbreviations used include: CA for Committee on Appointments, HC for Haverford College. It is important to read the following sections, which provide the necessary details on the review process and requirements:

Outside Reviews and Reviewers

Candidate's Dossier

Student Evaluation of Teaching Effectiveness

Departmental Review and Chair's Responsibilities

Eligibility Associate professors who hold their positions with tenure are eligible for promotion at any time. The institutional expectation is that five to seven years are normally required to establish a dossier necessary for promotion to full professor. College reviews for promotion may be initiated by the associate professor at any time. They are initiated by the College--via a Mandatory Review--in the ninth year after tenure.
Date	Who?	Item	Remarks
By April 15 preceding review year	Associate Professors with five or more years in rank	Decision to stand for promotion	The candidate advises the Provost in writing if she or he wishes to be reviewed for promotion The candidate submits a list of the names and addresses of at least six persons to be her/his outside reviewers to the department chair. See link for qualifications of reviewers.
By May 1	Department chair	Submission of outside reviewers' names	The chair sends the Provost the candidate's list of reviewers and its own list of six or more additional names. See link for information needed.
By the end of May	CA chair	Solicitation of outside evaluations	The CA chair writes to the outside reviewers on the candidate's and the department's lists. In the event of more than three refusals, the candidate or the department will be consulted for alternatives.
By May 1	Provost's Office	Student Recommendations	The Provost's Office requests the Registrar to provide the names and addresses of all current students and alumnae who have completed courses with candidate. The Registrar's Office sends labels with this information to the departmental secretary.
By June 10	Candidate	Submission of dossier	The candidate provides dossier materials to the Provost's Office for the CA and for mailing to the outside reviewers. Link to the dossier requirements.
By June 10	Department chair and the Provost's Office	Contact with HC	The department chair requests a recommendation on promotion from the chair of any counterpart department or from other HC colleagues and provides the HC name(s) to the Provost's Office. The Provost's Office sends one copy of the candidate's dossier to the HC counterpart.
By June 10	Department chair	Alumnae letters	The chair requests written recommendations from the alumnae on the list provided by the Registrar; they are due September 15.
By September 1 of the review year	Department chair	Student recommendations.	The department chair requests written recommendations from currently enrolled students, which are due September 15. Press here for guidelines on student evaluations of teaching effectiveness.
By September 1	Provost's Office	Community letters	The Provost's Office notifies via e-mail all faculty members, students and staff members of the candidates to be reviewed by CA in the coming semester, indicating that anyone may submit a written opinion on any case.
By September 15	Provost's Office	Letters from the outside reviewers	Provost's Office checks their arrival and contacts those who have not responded.
By September 15	Department chair	Letters from HC colleagues, BMC students, and alumnae	These are due.
By September 25	Department chair	Departmental recommendation	The chair forwards the candidate's complete dossier, teaching evaluations, student letters, summary of student letters, and the departmental letter to the Provost's Office. The chair informs the candidate orally of the substance of the departmental recommendation.
By October 1	Provost's Office	Outside reviews	Reviewers' letters are sent to the department once its recommendation and the candidates's dossier have been received by the Provost's Office.
By October 10	Department chair	Response to the outside evaluations	The chair forwards the departmental response to the Provost's Office.
By November 1	Candidate	Dossier	Any additions are due in the Provost's Office.
November/December	Committee on Appointments and the President	Recommendation	CA makes its recommendation to the President. The President communicates her decision to the CA prior to the Board meeting. The President may elect to inform a candidate and the department chair of her or his intended recommendation in writing prior to the next meeting of the Board of Trustees.
February	Board of Trustees	Decision on the promotion
February	President	Decision on the promotion	After the Board meeting, the president communicates the Board's decision to the candidate in writing. The candidate may request a meeting with the President, the Provost, and the CA chair to discuss the committee's consideration of her/his dossier.

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Maintained by the Office of the Provost.
Posted Summer 2002; revised Fall 2005; updated November 2007.