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BRYN MAWR COLLEGE

Handbook for Faculty

Procedures and Calendar for Review for Reappointment with Tenure

This table provides an oversight of and calendar for the steps in a reappointment review effecting tenure.

Abbreviations used include: CA for Committee on Appointments and HC for HC College.

It is important to read the following sections, which provide the necessary details on the review process and requirements:

Outside Reviews and Reviewers
Candidate's Dossier
Student Evaluation of Teaching Effectiveness
Departmental Review and Chair's Responsibilities

Eligibility

Assistant Professors whose first term at this rank was a three-year term and who are in their fifth year of full-time service at the College.
Assistant Professors whose first term at this rank was a four-year term and who are in their sixth year of full-time service at the College.
Associate Professors in the penultimate year of their term.
Assistant and Associate Professors on part-time tenure-track appointments whose full-time equivalent service is such that reappointment would carry with it tenure.
NB. Eligibility may be postponed for family reasons in accordance with the policy for such postponement; see the policy statement on postponement of the tenure decision, aka "stopping the tenure clock". In exceptional cases Assistant Professors in their second term may be reviewed early for tenure and promotion.

Date Who Item Brief description

Before April 15 of antepenultimate year in term Candidate; current or outgoing chair of the CA; department or program chair. Meeting to discuss preparation of dossier, selection of outside reviewers, and selection of publications to be sent out for review. Details on the specifics of the review dossier are described elsewhere.

By April 15 of the antepenultimate year Candidate Submission of list of the names and addresses of at least six persons to be her/his outside reviewers to the department chair. See link for qualifications of reviewers.

By April 15 of the antepenultimate year Department Submission of the candidate's list of reviewers and its own list of six or more additional names to the Provost's Office. See link for information needed.

By May 1 of the antepenultimate year Provost's Office Student Recommendations The Provost's Office requests the Registrar to provide the names and addresses of all current students and alumnae who have completed courses with candidate. The Registrar's Office sends labels with this information to the departmental secretary.

By May 31 of the antepenultimate year CA chair Solicitation of outside evaluations The CA chair writes to the outside reviewers on the candidate's and the department's lists starts with the first six names on the candidate's and the department's lists. In the event of more than three refusals, the candidate or the department will be consulted for alternatives.

By June 10 of the antepenultimate year Candidate The candidate's dossier
The candidate's dossier is due to the chair.
The candidate provides dossier materials to the Provost's Office for the CA and for mailing to the outside reviewers.
Link to the dossier requirements.

By June 10 of the antepenultimate year Department chair and Provost's Office Contact with HC
The department chair requests a recommendation on reappointment from the chair of any counterpart department or from other HC colleagues and provides the HC name(s) to the Provost's Office.
The Provost's Office sends one copy of the candidate's dossier to the HC counterpart after consultation with the department chair.

By June 10 of the antepenultimate year Department chair Alumnae letters The department chair requests written recommendations from the alumnae on the list provided by the Registrar; they are due September 15.

By September 1 of the penultimate year of the term Department chair Student recommendations are sought The department chair requests written recommendations from currently enrolled students, which are due September 15. Link to guidelines on student evaluation of teaching effectiveness.

By September 1 Provost's Office Community letters The Provost's Office notifies via e-mail all faculty members, staff members, and students of the candidates to be reviewed by CA in the coming semester, indicating that anyone may submit a written opinion on any case.
By September 25 Outside Reviewers Letters are due. The CA chair checks their arrival and contacts those who have not responded.

By September 25 HC colleagues, BMC students and alumnae Letters are due

By September 25 Department chair Recommendation is due.
The department chair forwards the candidate's complete dossier, teaching evaluations, student letters, summary of student letters, and the departmental letter to the Provost's Office.
The chair informs the candidate orally of the substance of the departmental recommendation.

By October 1 Provost's Office Outside reviews The reviewers' letters are sent to the department once its recommendation and the candidate's dossier have been received by the Provost's Office.

By October 10 Department Outside letters The department's written response to the outside reviewers' evaluations is due.

By November 1 Candidate Dossier Any additions to the dossier are due in the Provost's Office.

December CA and President Recommendation
CA makes its recommendation to the President.
The President communicates her decision to the CA prior to the Board meeting.
The President may elect to inform a candidate and the department chair of her or his intended recommendation in writing prior to the next meeting of the Board of Trustees.

February Board of Trustees Decision on the reappointment

February President Decision on the reappointment After the Board meeting, the President communicates the Board's decision to the candidate in writing. The candidate may request a meeting with the President, the Provost, and the CA chair to discuss the review.

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Maintained by the Office of the Provost.
Posted Summer 2002.
Updated Summer 2006; November 2007.

Eligibility Assistant Professors whose first term at this rank was a three-year term and who are in their fifth year of full-time service at the College. Assistant Professors whose first term at this rank was a four-year term and who are in their sixth year of full-time service at the College. Associate Professors in the penultimate year of their term. Assistant and Associate Professors on part-time tenure-track appointments whose full-time equivalent service is such that reappointment would carry with it tenure. NB. Eligibility may be postponed for family reasons in accordance with the policy for such postponement; see the policy statement on postponement of the tenure decision, aka "stopping the tenure clock". In exceptional cases Assistant Professors in their second term may be reviewed early for tenure and promotion.
Date	Who	Item	Brief description
Before April 15 of antepenultimate year in term	Candidate; current or outgoing chair of the CA; department or program chair.	Meeting to discuss preparation of dossier, selection of outside reviewers, and selection of publications to be sent out for review.	Details on the specifics of the review dossier are described elsewhere.
By April 15 of the antepenultimate year	Candidate	Submission of list of the names and addresses of at least six persons to be her/his outside reviewers to the department chair.	See link for qualifications of reviewers.
By April 15 of the antepenultimate year	Department	Submission of the candidate's list of reviewers and its own list of six or more additional names to the Provost's Office.	See link for information needed.
By May 1 of the antepenultimate year	Provost's Office	Student Recommendations	The Provost's Office requests the Registrar to provide the names and addresses of all current students and alumnae who have completed courses with candidate. The Registrar's Office sends labels with this information to the departmental secretary.
By May 31 of the antepenultimate year	CA chair	Solicitation of outside evaluations	The CA chair writes to the outside reviewers on the candidate's and the department's lists starts with the first six names on the candidate's and the department's lists. In the event of more than three refusals, the candidate or the department will be consulted for alternatives.
By June 10 of the antepenultimate year	Candidate	The candidate's dossier	The candidate's dossier is due to the chair. The candidate provides dossier materials to the Provost's Office for the CA and for mailing to the outside reviewers. Link to the dossier requirements.
By June 10 of the antepenultimate year	Department chair and Provost's Office	Contact with HC	The department chair requests a recommendation on reappointment from the chair of any counterpart department or from other HC colleagues and provides the HC name(s) to the Provost's Office. The Provost's Office sends one copy of the candidate's dossier to the HC counterpart after consultation with the department chair.
By June 10 of the antepenultimate year	Department chair	Alumnae letters	The department chair requests written recommendations from the alumnae on the list provided by the Registrar; they are due September 15.
By September 1 of the penultimate year of the term	Department chair	Student recommendations are sought	The department chair requests written recommendations from currently enrolled students, which are due September 15. Link to guidelines on student evaluation of teaching effectiveness.
By September 1	Provost's Office	Community letters	The Provost's Office notifies via e-mail all faculty members, staff members, and students of the candidates to be reviewed by CA in the coming semester, indicating that anyone may submit a written opinion on any case.
By September 25	Outside Reviewers	Letters are due.	The CA chair checks their arrival and contacts those who have not responded.
By September 25	HC colleagues, BMC students and alumnae	Letters are due
By September 25	Department chair	Recommendation is due.	The department chair forwards the candidate's complete dossier, teaching evaluations, student letters, summary of student letters, and the departmental letter to the Provost's Office. The chair informs the candidate orally of the substance of the departmental recommendation.
By October 1	Provost's Office	Outside reviews	The reviewers' letters are sent to the department once its recommendation and the candidate's dossier have been received by the Provost's Office.
By October 10	Department	Outside letters	The department's written response to the outside reviewers' evaluations is due.
By November 1	Candidate	Dossier	Any additions to the dossier are due in the Provost's Office.
December	CA and President	Recommendation	CA makes its recommendation to the President. The President communicates her decision to the CA prior to the Board meeting. The President may elect to inform a candidate and the department chair of her or his intended recommendation in writing prior to the next meeting of the Board of Trustees.
February	Board of Trustees	Decision on the reappointment
February	President	Decision on the reappointment	After the Board meeting, the President communicates the Board's decision to the candidate in writing. The candidate may request a meeting with the President, the Provost, and the CA chair to discuss the review.