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Staff Association

101 N. Merion Ave.
Bryn Mawr College

Constitution

STAFF ASSOCIATION CONSTITUTION

Article I. Name

  • The name of the organization shall be the Bryn Mawr College Staff Association.

Article II. Membership

  • Every person employed at the College shall be a member of the Staff Association, with the exception of members of the senior staff administration (those who report directly to the President) and those with primarily faculty or student status.
  • Payment of dues shall constitute a member's eligibility to hold office within the organization, have voting privileges, and represent the Staff Association on College committees.
  • Dues shall be collected at the fall General meeting or handed into your department territorial representative (listed on the Staff Association website: http://www.brynmawr.edu/staffassoc/).  Dues collected will be reported at the Executive Council meeting.

Article III. Mission

  • The Staff Association’s mission is to promote a supportive work environment for College staff.

Article IV. Classification Representatives

  • The Executive Council shall include three elected representatives from each staff classification at the College. The categories shall be established in the bylaws.
  • Each term shall last two years.
  • Any dues-paying member of the Staff Association may be nominated for a representative position.
  • Representatives can be elected for no more than two consecutive terms.  They can be re-elected for the same position after a one-year interval.
  • Classification representatives, Board of Trustee representatives, and officers make up the Executive Council.

Article V. Board of Trustee Representatives

  • Anyone who has served on the Executive Council within the last four years and for at least one full calendar year is eligible.
  • Each term shall last two years.
  • Representatives can be elected for no more than two consecutive terms.  They can be re-elected for the same position after a one-year interval.
  • Board of Trustees Representatives are nominated and elected by Executive Council.
  • Classification representatives, Board of Trustee representatives, and officers make up the Executive Council.

Article VI.  Officers

  • The Executive Council shall include three elected representatives who shall serve as officers. 
  • Any staff member who is currently on the Executive Council and has been on the Executive Council for at least one full calendar year is eligible.
  • Each term shall last two years.
  • Officers can be elected for no more than two consecutive terms.  They can be re-elected for the same position after a one-year interval.
  • Classification representatives, Board of Trustee representatives, and officers make up the Executive Council.

Article VII.  Elections

  • Elections shall be held every fall.
  • Election winners shall take office on January 1 of the following calendar year. 

Article VIII. Vacancies

  • If a representative or officer leaves their position with more than one year remaining in their term, the runner-up from the election ballot in which they were elected to the position will be asked to complete the term.  If the first runner-up does not take the position, the second runner-up will be asked to complete the term.  This process continues until a nominee accepts the position or the list of nominees is exhausted. 
  • If the position cannot be filled by a nominee from the previous election’s ballot, the previous representative’s duties are redistributed within the Executive Council and the position remains vacant until the next election.
  • If a representative leaves their position with less than one year remaining in their term, their duties are redistributed within the Executive Council and the position remains vacant until the next election.

Article IX. Committees

  • Members of the Executive Council will serve as representatives to College committees as needed.
  • The committee representatives must report back to the Executive Council.

Article X. Dues

  • Dues to carry on the work of the Association shall be voted on yearly by the Executive Council, presented for vote at a spring general meeting, and shall cover subsequent year (June 1- May 31).

 

Article XI. Quorum

 

  • 30% attendance of membership shall constitute a quorum at any General, Executive Council or Committee meeting to validate proceedings.   

Article XII. Amendments

  • The Constitution may be amended by the Officers or have a 2/3 majority of those on the Executive Council before the amendment is approved. The bylaws may be similarly amended with Executive Council approval.  Copies of the proposed amendment shall have been circulated to the Officers or the Executive Council before the amendment is approved.  The bylaws may be similarly amended.

Article XIII. Meetings

 

  • General Staff Association meetings shall be held at least once a semester or at the request of the Executive Council, the officers, or 10 members of the Association.
  • The Executive Council shall meet monthly or at least twice a semester or at the request of 10 members of the Association.

updated September 26, 2016