Artist Offer Form
Club Registration and Update
Daily Digest Request
Food and Beverage Waiver
Fundraising Request Form
Individual Student Payment Form
Online Purchase Request Form
|Party Policy Forms
Public Space Notification Form
Bi-Co Budgeting Bylaws
SFC forms must be completed on the SFC Moodle site
Student Activities Policies
Individual Student and Club/Organization Fundraising Policy
Bryn Mawr College permits individual students and student clubs/organizations to raise funds and host donation drives on campus. Fundraising activities must be for the benefit of the collective student club/ organization or for a charitable organization with 501(c)(3) status.
Individual students and student clubs/organizations who wish to participate in fundraising or donation activities must work in partnership with and have ongoing approval of an administrative office of the College in advance of the event. Examples of offices that can work with students on fundraising and donation events include LILAC Civic Engagement, the Office of Student Activities, and the Pensby Center.
Individual students and student clubs/organizations are not permitted to solicit local businesses, national corporations, or alumnae/i for monetary donations or sponsorship.
On Campus Monetary Donations & Merchandise Sales
- Funds raised shall be exclusively for the non-profit use of the sponsoring club or organization, or donated directly to a 501(c)(3) non-profit charitable organization. No individual student can receive monetary gain or reimbursement from the fundraising of the group. Funds raised must not be used for personal expenses.
- Students may raise funds from individuals only. College departments must not make charitable contributions to a 501(c)(3) non-profit charitable organization with College funds.
- Students must not use any online platform for fundraising (including but not limited to Venmo, Paypal, GoFundMe, and Square).
- Individual students and student club and organizations can accept cash and checks only made payable to Bryn Mawr College. Credit cards cannot be accepted.
- Student clubs/organizations must keep accurate records of funds raised and spent. These records must be submitted with any monies raised to the administrative office with which the student is working with no later than the next business day after the conclusion of the fundraiser.
- All 501(c)(3) non-profit charitable organizations must provide a current W-9 form to the College before funds can be distributed.
- Neither the student club/organization nor 501(c)(3) non-profit charitable organization shall in no way state or imply that the College is a donor to the fundraising event or charitable organization.
- Funds raised cannot be contributed towards supporting political candidates.
Student Finance Committee (SFC) Funded Clubs and Organizations
- SFC funded clubs/organizations cannot use SFC funds as a donation for any charitable purpose.
- SFC funded clubs/organizations cannot charge admission to SFC funded events.
- SFC funded clubs/organizations must follow SFC bylaws when using allocated funds for purchasing fundraising supplies. Reimbursement for fundraising expenses must be requested through normal procedures.
- College funds cannot be used to purchase gift cards.
- The sale of food on campus by any student club/organization is limited to items that will not spoil in the absence of refrigeration. Generally, these items are baked goods such as cookies or cupcakes.
- Food items sold elsewhere on campus and commercially pre-packaged food items are not permitted to be sold.
- All items must be wrapped in individual portions before sold. Items must be wrapped in a way that will permit the food to be seen by the buyer and keep the food free from contamination.
- A list of all ingredients used to prepare the bake sale item must be provided on the table where the item is for sale.
- Donation drives collecting new and unused items such as clothes, canned goods, and supplies, are permitted.
- Donation drives must be connected to, have received approval from, and provide the name, phone and email address of a contact person from an established 501(c)(3) non-profit charitable organization.
- Individual students and student clubs/organizations are permitted to partner with a 501(c)(3) non-profit charitable organization to create an online wish list which enables donors to purchase and directly send items to the organization. The wish list must be in the name of the 501(c)(3) non-profit charitable organization and not an individual.
- Perishable food items and water are not allowed to be collected through donation drives.
- Individual students and student clubs and organizations must contact the staff building liaison in each public building in which they would like to collect items. If collecting in dorms, the dorm presidents must approve placement of the collection bin.
- Collection bins must be monitored on a regular basis and donations removed at least twice per week.
- Student clubs/organizations must provide their own collection bin.
- Donation drives cannot last longer than 14 days.
- A sign must be posted on each collection bin which indicates the name of the charitable organization, the name of the donation drive, a contact person and contact information, and the ending date of the drive.
- Bins must be picked up within 24 hours of the ending date of the drive.
- The individual student and student clubs/organization must pay to ship and/or pay to transport the collected items to the charitable organization at the conclusion of the drive.
Off-Campus Event Policy
All off-campus events are open to Bryn Mawr students only. Tickets are first-come, first-serve. Bryn Mawr students are permitted to sign up a maximum of two BMC students at time of sign-up (i.e., themselves and another Bryn Mawr student). You must pay when you sign-up. Non Bryn Mawr students can sign-up for trips if space is available two days prior to the trip date. Refunds for cancellations are given up to one week prior to the event. Refunds will not be given if the cancellation is made less than one week prior to the event.
Student Club and Organization Policy
Bryn Mawr College is committed to supporting a variety of student clubs and organizations which are consistent with the educational philosophy and mission of the College.
Social fraternities or sororities are not permitted at the College. The College has determined that students are better served by the numerous non-exclusive student clubs and organizations which exist on campus. Bryn Mawr College does not recognize the charter of any social fraternity or sorority. No College facilities (including all public and private spaces, bulletin boards, and campus mail) can be used for any social fraternity or sorority activities.
Violation of this policy by any student constitutes a violation of the social honor code and may result in disciplinary sanctions.