Update: Civic Engagement's Transportation Reimbursement Program has moved online
In order to support the College's effort to emphasize social distancing as a means of contributing to the disruption of the COVID-19 virus, the Transportation Reimbursement Program has been suspended between March 16 and April 3.
To request reimbursement for Spring 2020 program travel that occurred before March 16, please use the forms on the right sidebar. Civic Engagement staff are working remotely at this time. Please DO NOT drop off forms and receipts to the office. They will not be processed.
Requests are now being accepted via EMAIL ONLY. To submit a request, scan all request forms plus receipts into a single pdf file and email it to Sydney Robertson firstname.lastname@example.org. Deadlines remain the same and are listed on each form.
Undergraduate and post-baccalaureate students who are engaged in direct service, activism, and/or advocacy at a site in the greater Philadelphia area during the academic year are eligible for reimbursement of their transportation costs to and from their service site.
Reimbursement is available to student volunteers, students enrolled in a Praxis course, participants in the Community Based Work-Study program, and unpaid student interns.
Civic Engagement processes student reimbursement requests and offers 50 percent transportation reimbursement for individual student volunteers and unpaid interns, and 100 percent reimbursement for all students participating in Praxis and/or Community Based Work-Study.
Transportation Reimbursement applies to the following expenses:
Remember to save your receipts. Forms cannot be processed if the receipts are not included.
- Train Tickets: Train stubs do not count as receipts—please ask for a receipt when purchasing your ticket. Individual tickets only, not SEPTA passes, are acceptable for reimbursement. If you purchase a 10-trip ticket pack, you must use all 10 tickets before requesting reimbursement for that purchase.
- Trolley and Bus Trips: Print out your Septa KeyCard trip history and highlight your Civic Engagement trips. Submit this history with your transportation reimbursement request.
- Taxi Cabs: Civic Engagement does not reimburse the cost of taxi cabs.
- Mileage on a personal vehicle: Civic Engagement follows the College policy of reimbursement using the standard mileage rate determined by the IRS. Click here for the current rate.
- Tolls: Remember to save your receipts for all tolls.
Ride Share Services (Uber, Lyft, etc.)
Whenever possible, students should use public transportation, campus vans or personal vehicles to travel to their field sites. When public transportation is unavailable or unfeasible, Civic Engagement will reimburse the mileage portion of a ride-share trip directly between campus and a field site in the greater Philadelphia area.
In these cases, students must submit their ride-sharing receipt along with a printed map of the route, showing the trip’s mileage. Civic Engagement follows the College policy of reimbursement using the standard mileage rate determined by the IRS. Click here for the current rate.
How do I request transportation reimbursement?
- To receive reimbursement you must be a current BMC undergraduate or post-baccalaureate student serving as a Praxis student, a Community Based Work-Study employee, an unpaid intern, a volunteer, or have attended a protest, rally or community organizing event.
- If you are an individual volunteer or an unpaid intern, you will first need to complete the intake form and provide Civic Engagement with a letter of verification from your field site before requesting reimbursement.
Submitting Reimbursement Requests
- Save all receipts for travel costs (except mileage).
- Fill out a transportation reimbursement form, available using the link at the top right of this page, or in Civic Engagement, located in Dolwen on Cambrian Row. Please remember to sign your form and print all information clearly.
- Attach all receipts to the request form and turn it in to Civic Engagement.
- Reimbursement requests submitted after the May 19, 2020 at Noon deadline* will not be processed.
- *In order for the Controller's Office to comply with IRS regulations, students who are graduating or who are completing their post-bac program in May must submit a completed IRS W9 form with their May 2020 transportation reimbursement request.
- The Controller’s Office will process student reimbursement requests once a month.
- Deadlines for turning in requests for transportation reimbursement for the current semester are printed on the reimbursement forms.
- All reimbursements will be paid by direct deposit or by check and sent to students in campus mail or to the address provided on the request form.
Email Civic Engagement at email@example.com.