Update: Civic Engagement's Transportation Reimbursement Program will resume for the Fall 2021 semester.
At this time, Civic Engagement's reimbursement program will resume for travel during the Fall 2021 and Spring 2022 semesters. We are guided by the College's Covid protocols. As long as the College supports off-campus travel, the reimbursement program will remain in effect. Updates will be announced here.
Undergraduate and post-baccalaureate students who are engaged in direct service, activism, and/or advocacy at a site in the greater Philadelphia area during the academic year are eligible for reimbursement of their transportation costs to and from their service site.
Reimbursement is available to student volunteers, students enrolled in a Praxis course, participants in the Community Based Work-Study program, and unpaid student interns.
Civic Engagement processes student reimbursement requests and offers 50 percent transportation reimbursement for individual student volunteers and unpaid interns, and 100 percent reimbursement for all students participating in Praxis and/or Community Based Work-Study.
Transportation Reimbursement applies to the following expenses:
Remember to save your receipts. Forms cannot be processed if the receipts are not included.
- Train Tickets: Train stubs do not count as receipts—please ask for a receipt when purchasing your ticket. Individual tickets only, not SEPTA passes, are acceptable for reimbursement. If you purchase a 10-trip ticket pack, you must use all 10 tickets before requesting reimbursement for that purchase.
- Trolley and Bus Trips: Print out your Septa KeyCard trip history and highlight your Civic Engagement trips. Submit this history with your transportation reimbursement request.
- Taxi Cabs: Civic Engagement does not reimburse the cost of taxi cabs.
- Mileage on a personal vehicle: Civic Engagement follows the College policy of reimbursement using the standard mileage rate determined by the IRS. Click here for the current rate.
- Tolls: Remember to save your receipts for all tolls.
Ride Share Services (Uber, Lyft, etc.)
Whenever possible, students should use public transportation, campus vans or personal vehicles to travel to their field sites. When public transportation is unavailable or unfeasible, Civic Engagement will reimburse the mileage portion of a ride-share trip directly between campus and a field site in the greater Philadelphia area.
In these cases, students must submit their ride-sharing receipt along with a printed map of the route, showing the trip’s mileage. Civic Engagement follows the College policy of reimbursement using the standard mileage rate determined by the IRS. Click here for the current rate.
How do I request transportation reimbursement?
- To receive reimbursement you must be a current BMC undergraduate or post-baccalaureate student serving as a Praxis student, a Community Based Work-Study employee, an unpaid intern, a volunteer, or have attended a protest, rally or community organizing event.
- If you are an individual volunteer or an unpaid intern, you will first need to complete the intake form and provide Civic Engagement with a letter of verification from your field site before requesting reimbursement.
Submitting Reimbursement Requests
- Save all receipts for travel costs (except mileage).
- Fill out a transportation reimbursement form. Fall 2021 forms will be available at the beginning of the semester, using the link at the top right of this page.
- Include all receipts with the request form and email to Sydney Robertson at firstname.lastname@example.org. Monthly deadlines are listed on each form.
- The Controller’s Office will process student reimbursement requests once a month.
- Deadlines for turning in requests for transportation reimbursement for the current semester are listed on the reimbursement forms.
- All reimbursements will be paid by direct deposit or by check and sent to students in campus mail or to the address provided on the request form.
Email Civic Engagement at email@example.com.