Cashiering services involve the recording and deposit of funds received by the College for a variety of purposes. Deposit of any College funds received by a department outside the Controller's Office should be made as soon as possible after receipt, at the very least weekly. Noncash deposits may be sent to the Controller's Office, Attn: Cashier, in a sealed envelope, although it is recommended that deposits be hand-delivered. Please note that sending cash via campus mail is not secure and is strongly discouraged.
All deposits must be accompanied by a properly completed deposit form. Below is a list of the deposit forms and the purpose of each form.
|Cash/Check Deposit||Deposit of departmental cash/check receipts.|
|Credit Card Deposit||Deposit of departmental credit card receipts.|
Payment in the form of check or cash may also be sent to the cashier for parking tickets, library fines, and balances on a student account. Note: Credit cards are not accepted as a method of payment for tickets, library fines, or balances on a student account (see Student Accounts).
Checks submitted for deposit and credited to departmental accounts and subsequently returned by the bank will be handled as follows: The Cashier will send a letter to the payer indicating check number, amount of check, reason for return, and request a replacement check. The department account used for the original deposit will be debited the check amount, and the department will be charged a $25 administrative returned check fee. When the Controller’s Office receives a replacement check, the check will be deposited and credited to the original department account.
Cashiering services also include departmental petty cash reimbursements. Petty cash requests must be submitted using the Payment Request form with proper documentation of the expense attached (e.g., receipts).
For questions about deposits, please contact the Cashier, Shawn Jackson at extension 5251 in the Controller's Office.