Students will receive their billing statements and may  view their student account via the College’s electronic billing and payment processor, Nelnet Business Solutions (NBS). Students can authorize access to family and friends who may want to view and pay the bills online using Student Account Self Service on BIONIC.

In compliance with the Family Educational Rights and Privacy Act of 1974, (FERPA), commonly called the Buckley Amendment, all Bryn Mawr College billings and student accounts are in the student’s name. All students are required to acknowledge their responsibility for the cost of tuition and fees before registration.

FAQs about Billing and Student Accounts

Students must complete the financial aid application process before funds can be credited to their student account. Students selected for federal verification must complete verification. Estimated awards are not finalized and cannot be credited. Wages earned through Federal Work Study or Campus Employment are paid directly to the student on a bi-weekly basis and are not applied toward the bill. Grant and loan funds are disbursed to the student’s account one-half in the fall and one-half in the spring. The earliest that federal grant and loan funds can be disbursed is ten days before the start of classes each term. At Bryn Mawr College, federal loans and grants are disbursed on the first day of classes if the student has accepted her loan on line, signed the loan promissory note and completed entrance counseling.


Payment Plans: If enrolled in the Nelnet Business Solutions (NBS) monthly payment plan, each payment is credited to the account as payments are received from NBS.  Payment plans are for each semester only. Learn more...

Prepaid Plans:  One semester’s portion of the total Prepaid Plan will be credited to the Student Account each semester. 

The student’s account becomes eligible for a refund when the balance is exceeded by the credits posted to it. Refunds are processed once a week. Refunds resulting from an overage from Title IV aid funds are automatically processed by Student Financial Services as quickly as possible to be distributed by the Controller’s Office on the nearest upcoming Monday per their processing calendar.  Refunds resulting from an overage from Alternative Loan funds or other sources must be requested in writing, preferably on the Refund Request Form. If a student prefers to have the available refund amount rolled over to the next semester, a written request is required.

Bryn Mawr College provides a permission feature through BIONIC Self-Service to expedite the processing of federal funds relating to student accounts.  Granting “Title IV Permission” will authorize federal funds to pay for miscellaneous charges, (health center fees, parking fines, etc.) and therefore, accelerate the payment of bills and any applicable refund.

Refunds can be directly deposited to a bank account.  To request Direct Deposit, download the Direct Deposit Form, complete, and submit to the Controller’s Office.

The amount of the state grant funds a student will retain is based on the individual refund policy prescribed by the issuing state.

This policy applies to all students receiving Federal Pell Grants, Federal   Loans, Federal PLUS Loans, Federal Supplemental Educational Opportunity Grants (FSEOG), Federal Perkins Loans, Federal Iraq Afghanistan Service Grants, and in some cases, state grants.

When a recipient of Title IV Federal grant or loan assistance withdraws or takes a leave of absence from the College during the semester, the College must determine per a federal formula, the amount of federal aid that the student may retain as of the withdrawal date. Any federal aid that the student is eligible to receive, but which has not been disbursed,  will be offered to the student as a post-withdrawal disbursement. Any federal aid the student is not eligible to receive according to the federal refund policy will be returned to the federal government.

The student is entitled to retain federal aid based on the percentage of the semester she has completed. As prescribed  by federal formula, the College calculates the percentage by dividing the total number of calendar days in the semester into the number of calendar days completed  as of the withdrawal date. Fall and spring breaks are excluded as periods of nonattendance in the enrollment period. Once the student has completed more than 60% of the semester, she has earned all of the Title IV assistance scheduled for that period.

The amount of Title IV assistance not earned is calculated by determining the percentage of assistance earned and applying it to the total amount of grant and loan assistance that was disbursed. The amount the school must return is the lesser of:

  • the unearned amount of Title IV assistance or
  • the institutional  charges incurred for the period of enrollment multiplied by the unearned percentage.

The order of return of Title IV funds is:

  • Unsubsidized Federal Loans
  • Subsidized Federal Loans
  • Federal Perkins Loans
  • Federal  PLUS Loans
  • Federal Pell Grants
  • Federal Iraq Afghanistan Service Grants
  • Federal Supplemental Education Opportunity Grants (FSEOG)
  • Other Title IV assistance

Deadlines for Returning Title IV Funds

The amount of the refund allocated to the Federal   Loan, Federal PLUS Program, Federal Pell Grant, Federal SEOG, and Federal Perkins will be returned by the College to the appropriate federal program accounts within 45 days of the date the student officially withdrew or was expelled, or within 45 days of the date the College determined that the student had unofficially withdrawn.

The amount of the refund, if any, allocated to the student will be paid within 45 days of the student’s withdrawal date or, if the student withdrew unofficially, the date that the Dean’s Office determined that the student withdrew.

Students will be refunded 100% of their previously paid tuition, room and board, and college fee if the Registrar receives written notice that the student has withdrawn from the College or begun a leave of absence before the first day of classes.

Students withdrawing from the College or embarking on a medical or psychological leave of absence on or after the first day of classes, refunds of tuition, room and board occur according to a pro rata schedule up to 60% attendance. No refunds are processed for withdrawals after 60% of the semester. Fall and spring breaks are not included in the calculation of refund weeks. Note that Student Government Association dues and the health insurance portion of the College Fee are non-refundable.

The date the student began the withdrawal process by contacting  the Dean’s Office orally or in writing is considered the date of withdrawal for College refunds and for the return of Title IV funds. When a student continues to attend classes or other academically related activity after beginning the withdrawal process, the College may choose to use the student’s last date of documented attendance at an academically related activity as the date of withdrawal. For a student who leaves the College without notifying the College of her intent to withdraw, the College normally uses the student’s last date of documented attendance at an academically related activity as the date of withdrawal. If that date cannot be ascertained, the College will consider the midpoint of the enrollment period to be the date the student withdrew.