Position Summary: This position is shared between the Office of Institutional Grants and the Office of Sponsored Research.
Under the supervision of the Director of Institutional Grants, this individual will coordinate a variety of pre- and post-award activities associated with institutional programs and projects funded by grants from private foundations, corporations, and government organizations. In coordination with the Director of Sponsored Research, this individual will manage pre- and post-award documentation for federal awards to ensure that all federal grant-funded projects maintain compliance with federal policies and internal College policies related to research.
Responsibilities for Institutional Grants:
Develops and writes annual reports on grant-funded activities to foundations, corporations and government agencies.
Develops and writes proposals, primarily consisting of renewal applications for ongoing institutional programs.
Assists in the development of multi-year program budgets for complex grant proposals.
Edits writing by faculty members and administrators to conform to institutional standards.
Gathers and analyzes information needed for proposals and reports from a variety of sources, including faculty members, Deans, Provost, Controller’s Office, and Office of Institutional Research.
Prepares financial accounting of grant-related expenditures for stewardship reports by analyzing College budget reports and, if necessary, meeting with project personnel.
Composes acknowledgment letters and other grant-related correspondence for President, Provost, Deans, and Director of Institutional Grants.
Researches potential foundation, corporate and government donor prospects.
Maintains a database of foundation/institutional grant information using PeopleSoft and Excel to generate a variety of reports, including a monthly calendar of project deadlines; an “Active Grants” report; and an “Institutional Grants” report for the Provost to present at the College’s Trustees meetings.
Collaborates with Faculty/Administrative Project Directors, Assistant Provost, Treasurer’s Office and Controller’s Office to facilitate post-award budget set-up in Financial Edge for select non-federal, institutional grants.
Reviews spending activity on grant accounts and, as needed, advises the Assistant Provost, Faculty/Administrative Project Directors, Treasurer’s Office, and Controller’s Office to ensure accuracy of charges to and payments from select non-federal, institutional grants.
Performs other job-related duties as assigned or directed.
Responsibilities for Compliance Manager role:
Collects and maintains compliance-related documents for all federal and non-federal research grants monitored by the Office of Sponsored Research (OSR).
Works with the College’s Institutional Review Board (IRB) to ensure that all grant-funded research projects comply with federal requirements for research on human subjects, as outlined in the College’s policy on research on human subjects (https://www.brynmawr.edu/grants/irb).
Works with Institutional Animal Care and Use Committee (IACUC) to ensure that all grant-funded research projects comply with federal requirements for research on animal subjects, as outlined in the College’s policy on animal welfare assurance for domestic institutions (https://www.brynmawr.edu/grants/IACUC).
Advises the OSR, IRB and IACUC on regulatory changes as they occur and helps to assure continued institutional compliance.
Assumes responsibility for and consults with the Office of Sponsored Research on the College’s compliance with other research regulations including but not limited to Effort Reporting, Conflict of Interest and Responsible Conduct of Research requirements, and Single Audit Forms.
Collaborates with the OSR and relevant faculty researchers to develop and/or confirm that education and training materials are being utilized as required for compliance.
Advises the OSR, the IRB and IACUC on regulatory changes as they occur and helps to assure continued institutional compliance.
Communicates regularly with Director of Sponsored Research and Grants Associate to develop, update, recommend, and maintain compliance systems and policies.
Checks all federal grant-funded individuals and vendors for terrorist affiliations in the Visual Compliance online system as required for federally-funded projects.
Completes any training required to remain current on federal compliance policies, including but not limited to CITI, IRB Mentor, and the NIH’s PHRP course.
Skills and Abilities:
Must be able to write persuasively and fluently in a number of technical areas, including the sciences, finance, academic and administrative planning, as well as general academic areas such as arts and humanities.
Comfortable with computer and internet functions and willing to expand skills and learn new software to enhance job efficiency.
Analytical and critical thinking skills and the ability to communicate effectively and respectfully with faculty, staff, students, and external organizations are essential.
Ability to work independently; balance multiple tasks; maintain confidentiality; work under deadlines; and prioritize workload.
Education and Experience:
Bachelor’s degree required. Master’s degree preferred.
A minimum of two years of experience in any combination of the following is preferred: higher education administration, grant-writing, grants administration, knowledge of fiscal operations.
Proficiency with Microsoft Word and Excel.
Familiarity with Research.gov, PeopleSoft, Financial Edge, or Raiser’s Edge is a plus.