Bryn Mawr College maintains a subscription to Tegrity, a cloud-based "lecture capture" system that makes it easier for students, faculty, and staff to record and share talks, lectures, and other events.
All users must follow the terms of Bryn Mawr College’s Acceptable Use Policy when using Tegrity; failure to do so may result in the penalties outlined in that policy.
Data Collection and Privacy
Tegrity collects and stores two types of data related to individual users on Tegrity servers:
- User-Generated Content – that is, any recordings and bookmarks, notes, or comments on recordings created through and stored on the system.
- Usage Data that Tegrity generates as individual users interact with the site. Time-stamped user activity logged in this manner includes start time and duration of recordings, start time and duration of viewings, and "chapter" (section) of recordings viewed.
Tegrity uses Moodle enrollment data to determine who has access to Course or Organization Sites and what level of access they have:
- Users with a “Teacher” or "Non-Editing Teacher" role in a Moodle site will have an Instructor role for that site in Tegrity. Instructors can create recordings and view all site-specific Usage Data for Instructor and Student users. They can optionally enable Student users to record video to the site as well.
- Users with the role of “Registered student” or “Auditor” in a Moodle site can view all recordings uploaded to that site. If an Instructor has enabled Student recordings, they will be able to create recordings and view recordings created by other Students. By default, students can download recordings from Tegrity for offline viewing. Instructors can disable this setting by choosing Course Settings from the Course Tasks menu.
A small number of Library and Information Technology Services (LITS) staff serve as Tegrity system administrators and maintain the system. System administrators can view all User-Generated Content and all Usage Data stored within Tegrity. System administrators will only use User-Generated Content and/or Usage Data pertaining to individual, identified users to the extent needed to keep the system running, help individuals troubleshoot and fix technical issues, or to provide the Honor Board or the Offices of the Undergraduate Dean, the Dean of the Graduate School of Social Work and Social Research, or the Dean of the Graduate School of Arts and Sciences with data and information needed to adjudicate questions of credit and academic integrity. System administrators may compile, store, and share aggregated, anonymized Usage Data as needed for the purposes of educational research or college business, as long as that data cannot be traced to identifiable individuals.
All use of data collected and stored on Tegrity, including use by system administrators, is governed by the terms of Bryn Mawr College’s Data Handling Policy; failure to observe these terms can result in the penalties described in that policy.
FERPA (Family Educational Rights and Privacy Act) law also governs the use of any student educational records collected and stored on Tegrity, such as recordings students create for a course or viewing data.
Our Tegrity subscription places a ceiling on the amount of video (measured in "recorded hours") stored on Tegrity’s servers at any time. In order to ensure we do not go over this limit, LITS will keep recordings on the Tegrity servers for no more than two years, if server space allows. Users with a Teacher role who wish to re-use recordings should move them into new courses or to their Private Sandbox Course in Tegrity. Teachers who are not actively re-using recordings, but wish to retain an archival copy, should download them from Tegrity for offsite storage. (Downloaded recordings can be imported back into Tegrity when needed.) LITS staff will purge old Tegrity courses over fall and spring breaks, contacting affected Teachers in advance of each purge to remind them to move or archive recordings they wish to keep. Instructors can delete materials themselves or request LITS do so at any time.
Please note that LITS cannot guarantee that users with a Student role in a given site will have access to recordings for the entire period specified above, as Teachers can delete or hide (“unpublish”) recordings at any point. If the Teacher has enabled downloading, students are advised to download all recordings they wish to keep at the end of every semester.
Users with a Teacher role can generate and download reports of student usage. These files should be handled and stored in a manner consistent with Bryn Mawr’s Data Handling Policy.