International Travel Registry
The International Travel Registry
The International Travel Registry is intended to inform the College of graduate student travel plans to ensure that graduate students will be fully covered by emergency medical and travel insurance under the College program during their work abroad. In addition, it allows graduate students to evaluate and demonstrate their preparedness for overseas travel and research.
The Graduate School of Arts and Sciences (GSAS) introduced this requirement for graduate student travel overseas as of April 9, 2018, as part of a process to provide students access to emergency medical and travel services abroad, and to foster graduate student awareness of resources and responsibilities relating to international research. A registry form was developed by the Office of Global Bryn Mawr, in collaboration with the Dean of Graduate Studies, Provost and the Graduate Council.
Recently the old registry form has been replaced by the Bryn Mawr College Travel Registry. All graduate students planning to conduct international research-related travels must register in the Bryn Mawr College Travel Registry (login/registration required).
Who needs to complete the College Travel Registry?
The College Travel Registry is required of all GSAS students traveling outside of the country for work related to their degrees, whether for independent research, projects associated with an external program, travel to conferences, etc. The form is required for any student who is covered by the College emergency medical and travel program, whose research is funded by the College, and/or who is working abroad under the auspices of an affiliation with Bryn Mawr College.
Students who are planning international travel should complete the form. Information will be collated by the Global Bryn Mawr office. Upon completion, the form will be sent to the GSAS Travel Committee comprised of the Dean of Graduate Studies, a faculty sponsor and the Faculty Convener for International Programs. Students can expect a response from the committee within a week, unless an expedited response is requested. If the committee sees the need for revisions to the student’s plan, or finds the form to be incomplete, such feedback will be communicated, and the student will be asked to submit a revised registry.
What is the deadline for the College Travel Registry?
Graduate students traveling abroad should submit the form as early as possible, no less than two weeks prior to proposed travel; however, if circumstances require a submission less than two weeks prior, there is space to explain why on the form.