Fiscal Year 2026 Closing Dates

The last staff payroll for FY26 covers hours worked through Thursday, May 21, 2026, and the last student payroll for FY26 covers hours worked through Tuesday, May 26, 2026.  Hours worked and time-off requested must be submitted in Workday by Friday May 22^nd for Bi-weekly Staff and Wednesday May 27^th for Students.  Supervisors must approve both time worked and time off by Monday, May 25^th for Bi-weekly Staff and Thursday, May 28^th for Students. If you have questions regarding payroll, please contact Christine Eigenbrot at extension 5252 or email payroll@brynmawr.edu.

Deposits (including credit card receipts) for credit to your FY26 budget need to be received in the Controller’s Office by 10 a.m. on Friday, May 29^th. Petty Cash Reimbursement requests for receipts dated 5/31 or before need to be entered into and approved in Workday as Supplier Invoice Requests by Monday, June 1^st.  Please select “BMC Petty Cash” as your supplier and assign a handling code of “Give Check to Cashier – Petty Cash Advance/Replenishment”. Use an Invoice Date of May 31^st to post to FY26. If you have questions regarding cash receipts, please contact Shawn Jackson at extension 5251 or email scjackson@brynmawr.edu. If you have questions about petty cash reimbursement supplier invoice requests, please contact accountspayable@brynmawr.edu 

Expense reports for April transactions are due by Friday, May 15^th and May transactions are due by Friday, June 5^th.  Card limits will be suspended for cardholders with open or unapproved reports.  Expenses will appear in your Expense Hub within a business day of posting to your credit card account.  Purchasing after the date of May 27^th may cause transactions to appear in Workday in June. Create FY26 reports with an Expense Report Date of May 31, 2026. Using a June report date will cause transactions to be posted to FY27.  Be careful not to select any June transactions while creating your final FY26 reports. As was done in the past, reports not approved by June 9^th will be charged by Manual Journal to FY26, using the cardholder’s default cost center. Expense reports still need to be created after the deadline.  

If you have questions regarding the Workday Expense Report process, please contact Patricia Szybowski at extension 5262 or email bmc_creditcard@brynmawr.edu.

If the services were performed or the goods were received on or before May 29, 2026, the expense must be posted to FY26.  Reimbursement requests and Supplier invoices must be approved by Monday, June 1^st.  Purchase Orders that have not been received or invoiced will appear in the BMC Grant and Operating Budget reports under the Encumbrance Column. Click on an amount to display the open purchase orders. Please see details below for each type of process to ensure items post to the correct fiscal year.

• Expense Report for Reimbursement

  The Expense Report Header date must match the fiscal year of the purchase. June dates will post to FY27.

• Ad Hoc Payment Requests

  Email to accountspayable@brynmawr.edu and cc authorized approvers. 

• Purchase Order Invoices

  Forward Purchase Order invoices to accountspayable@brynmawr.edu. 

• Create Receipts

  Use the Create Receipts task to receive all Purchase Order Goods and Services. Receipts Dates will default to today’s date.  You can edit a receipt date in Workday from the Information Tab, if necessary.  Please note: the Supplier’s invoice date will drive the post date.

• Supplier Invoice Requests

  The Invoice Date field must match the supplier’s invoice date. The date defaults to today’s date and should always be updated to reflect the actual date of the invoice. June dates will post to FY27.

If you have questions regarding ad hoc or expense report reimbursements and supplier invoice requests, please contact Lisa Le at extension 5258 or email accountspayable@brynmawr.edu.  If you have questions regarding Purchase Orders and Receipts, please contact Donna MacIntosh at extension 5268 or email bmcemarket@brynmawr.edu .   

The last day to request journal entries and/or accounting adjustments for FY26 is Wednesday, June 10^th, at 5 p.m.  If you have questions regarding journal entries, please contact Patricia Szybowski at extension 5262 or email journalentries@brynmawr.edu.

Although government research awards often do not coincide with the College’s fiscal year, all transfers/allocations between FY26 operating budgets and government awards need to be requested by Wednesday, June 10^th, at 5 p.m.  If you have questions regarding any grant activity, please contact Shawn Jackson at extension 5251 or email scjackson@brynmawr.edu.