Policies and Forms

Compliance with the following policies and regulations is required by federal mandate when applying for and managing grants.

Reimbursement, Travel, and Invoice Payment forms can be obtained from the Finance and Administration site.

Policies and Forms

Conflict of Interest [.pdf]
Financial Conflict of Interest Form

Effort Reporting Policy [.pdf]
Effort Reporting Form

Ethical Standards in Research [.pdf]

Patent Policy [.pdf]

Drug-free Workplace [.pdf]

Export Controls [.pdf]

Cost Transfer Policy [.pdf]

Subrecipient Monitoring [.pdf] 

Grant Transmittal and Proposal Approval Form [.pdf]

Grant Hiring Form [.pdf]

Lost Receipt Form [.pdf]

Faculty Summer Salary Form [.pdf](compensation for summer months) 

Student Hire (website)

Student Fellowships (website)

NIH Assurance Form [.pdf]

Cost Transfer Form [.xls] 

Responsible Conduct in Research Policies as Required by NSF/NIH

See Responsible Conduct of Research

Other Policies

Course Buyout Funded by Grants

If faculty members intend to submit a leave funding proposal or other grant that includes course buy-outs in addition to the leave, they must obtain the Provost’s approval for the course buy-outs. Course buy-out rates are calculated as a percentage of the average salary for assistant professors at the time of the grant application. 

Faculty members who secure permission from the Provost to buy out a single course (one time only) over the six semester teaching period necessary for a sabbatical will not have their sabbatical eligibility adjusted. 

Faculty members who buy out more than one course over the six semesters of teaching necessary for a sabbatical can take their sabbatical at full pay when they have completed the equivalent of six semesters of teaching (15 courses)

U.S. Flag Carrier Requirement

In order for a flight to be in compliance with the Fly America Act, the code of a U.S. flag air carrier must be noted as part of the flight number. On an airline ticket, boarding pass or passenger receipt, this two digit code is designated just to the left of the flight number. From this list, you will be able to compare airline codes on the ticket with those on the list and thereby be able to ascertain whether or not the flight is on a US Flag air carrier.

A detailed list of U.S. flag air carriers is below: 

  • Airtran Airways (FL)
  • Alaska Airlines (AS)
  • America West Airlines (HP)
  • American Airlines (AA)
  • American Trans Air (TZ)
  • Continental Airlines (CO)
  • Delta Airlines (DL)
  • Frontier Airlines (F9)
  • Hawaiian Airlines (HA)
  • JetBlue Airways (B6)
  • Midwest Express (YX)
  • Northwest Airlines (NW)
  • Southwest Airlines (WN)
  • Spirit Airlines (NK)
  • United Airlines (UA)
  • USAirways (US)

Contact Us

Sponsored Research Office

Sarah E. Robertson, Director of Sponsored Research
Phone: 610-526-5496
Fax: 610-526-5165

Abby Gilman, Research Grants and Compliance Manager
Phone: 610-526-5126

Billie Jo Ember, Grants Associate
Phone: 610-526-7504

109 Taylor Hall
Bryn Mawr College
101 North Merion Ave
Bryn Mawr PA 19010-2899