Journal Entries

Journal entries are created in Financial Edge by departmental personnel with access rights to journal entries. Journal entries are used to record particular types of transactions in the General Ledger.

Instructions for creating a journal entry in Financial Edge can be found in the Create a Journal Entry guide; a full list of reasons why a journal entry would be used is in the General Information section.

Completed journal entries are reviewed and posted by the Controller's Office. To request a journal entry be posted send an email to and include the following:

  • Journal entry batch number(s) in the subject line.
  • Attach appropriate back-up documentation. Examples are Copies of Posters/Flyers for co-sponsored events, emails, internal invoices (e.g., catering event, van rental), spreadsheets, any other reports available to show support for the transaction(s).

Account Number Information sheet is a handy reference for understanding of number code structure.

Create a Journal Entry Finance Key Contacts