Workday Project History

2/6/26: Finance & Administration Newsletter

Thank you for your patience, flexibility and engagement as we adjust to using Workday for HR and finance functions. It’s exciting to see so many employees and managers using the system successfully for daily activities.

Workday is now the system of record for many important tasks including entering and approving time, submitting and approving expenses, and managing absences. To stay on top of these activities, we encourage everyone — especially manager and approvers — to check Workday regularly.

Here are a few tips to help you stay connected:

• Read your Workday Daily Digest email. This message alerts you to any Tasks you need to act on and summarizes Inbox Notifications for your awareness.
• Log into Workday directly to review My Tasks and Inbox Notifications; some actions require you to be in the system to complete them.

If you’re unsure how to complete a task in Workday, there are several helpful resources available to support you:

• How-To Guides and Training Videos provide step-by-step instructions for common Workday tasks. You can also access recordings of past Workday training sessions.
• Help Text is built directly into Workday. Look for on-screen icons and tips that explain new terminology and guide you through fields as you work.
• Help Desk Support is available if you continue to have trouble or something isn’t working as expected. Contact the Help Desk at help@brynmawr.edu and our team will be happy to assist.

These resources are designed to support you as questions come up and to help you complete tasks confidently and efficiently.

You’ll see more Workday updates throughout the month, particularly from our Finance and HR teams. As both the system and our processes continue to evolve, we’ll keep you informed and supported along the way. Thank you for being part of this ongoing transition!

Find all information and updates on the Workday website. help@brynmawr.edu with for help with Workday.

1/7/26: Finance & Administration Newsletter

Workday opened for time entry on December 15 and launched for the entire campus community on January 5. We hope you all have been able to log in and begin exploring! We will continue with our stabilization period throughout the next few months, as we get adjusted to working in our new system.

Please review the Workday Day 1 Checklist that was sent out via email on January 5 to ensure your information and selections in Workday are accurate. The checklist will ask you to review items such as your payment and tax elections, your contact information and your supervisory organization.

If you need help with Workday:

• Contact the Help Desk with questions or concerns at help@brynmawr.edu or 610-526-7440
• How-To Guides and videos of our training classes are available on the Workday website
• Register for virtual training classes on the Workday website
• Sign up for virtual office hours. Hands-on help is available for HR Essentials and Purchasing & Expense Essentials

A huge thank you to the Workday Project Team, who has worked tirelessly for the last 18 months to develop Workday for the college community. Please continue to utilize the support system we have in place to address concerns, correct data, and make updates as quickly and efficiently as possible. With your collaboration, we’ll ensure that Workday becomes a powerful, reliable tool that supports and empowers all our employees.

Find all information and updates on the Workday website. Reach out to nextgen@brynmawr.edu or help@brynmawr.edu with project questions and for help with Workday.

12/2/25: Finance & Administration Newsletter

The Workday project team is working carefully to make sure all affected College processes transition to Workday for January 5 go-live. Your careful attention to Payroll, Finance, and HR deadlines will help ensure everyone gets paid on time and our changeover from E-Market and GRAM (College Credit Cards) to Workday is successful.

Please review all important dates and deadlines here.

December 15, 2025: Workday opens for Biweekly and Student Time and Absence entry and Manager Approvals

January 5, 2026: Workday goes live for all users and functions

Read the FAQ for information about What’s Changing with Workday here.

In-Person classes begin December 1st and virtual sessions begin December 8th. Sign up for training here.

Office Hours are available for time entry and absence support from December 15th-19th. View the calendar here.

11/3/25: Finance & Administration Newsletter

Workday will be available beginning December 15th for time entry only, and for staff, faculty, and student use broadly on January 5th. Our move to Workday includes cutting over from E-Market, Financial Edge, GRAM, JobX, and employee self-service in PeopleSoft/Bionic. We chose a January go-live date to ease these transitions. Please watch for communications about important dates and deadlines.

User Readiness Review (URR) ran the week of October 13. A big thank you to the Workday CAN! for helping us evaluate our training materials. The Workday training program launched on September 16th. Please register and reach out to nextgen@brynmawr.eduwith questions.

The Workday Pep Rally on October 22nd had a great turnout, and we were thrilled to see so many students, colleagues, project team members, and senior leaders stop by to ask questions, win a prize, and cheer us on! Thank you for your support!

Change is hard but using Workday is not. There will be many wins associated with our move to Workday, including:

• Workday Mobile for Time Entry: Hourly employees and managers can enter and approve time from a web browser or their mobile device, making it easer to submit hours accurately and on time, wherever you are.
• Workday Mobile for Expenses: Submit and approve expenses from anywhere with the app.

Watch for more Workday Wins and What’s Changing with Workday announcements in the Daily Digest. Introductory videos coming later this month. Find everything you need on our project website.

10/2/25: Finance & Administration Newsletter

The Workday training program launched on September 16th. We’re thrilled to see so many of you registering early and often! In addition to the training schedule, we have lots of great resources on our project website to decide what classes to take. Reach out to nextgen@brynmawr.edu with any questions: we’d love to make you a training plan!

The Workday Support and Training Advisory Group is working with Subject Matter Experts and project team Leads to review and validate training materials. The Change Agent Network will put these guides to the test later in October by using them to complete common tasks in Workday.

The Workday team completed the largest project milestone to date on September 26th: End to End testing. The project team has passed 96% of over 3000 test scenarios in areas of HR, Finance, and Faculty Affairs, and will continue to pass additional tests as more data and system integrations and Workday reports are completed.

Save the date for two in-person opportunities in October: Coffee Hour on the 7th will feature Workday project updates and on the 22nd we’ll be hosting a Workday Pep Rally on Taylor Drive with snacks, games, prizes and a Workday question booth.

9/2/25: Finance & Administration Newsletter
The project team is currently ahead of schedule for End-to-End Testing and working through different user-based scenarios every day. End-to-End testing simulates how users will interact with Workday in their daily workflow and helps our team identify potentials issues before they occur, ensuring a smooth user experience. We have passed over two-thirds of our tests and have 3 weeks of testing to go!

Detailed course descriptions of the BMC Workday Training Courses are now available on the project website. More information, including a training schedule with registration links, will be available later in September. On-demand training videos will be available starting in November, and instructor-led training will occur in December-January.

We hope you can take a moment to thank the employees who make up our Workday Project Team for taking the time and making the effort to complete this project. They have put in many hours understanding how Workday can and will benefit BMC while also completing their regular day-to-day responsibilities to the college community. We can’t begin to thank them for all their hard work!

8/11/25: Daily Digest
Workday training course descriptions are now available! Visit mawr.life/nextgen to learn more. Contact nextgen@brynmawr.edu with questions.

8/1/25: Finance & Administration Newsletter
We’re pleased to announce that the Workday training schedule will be available to the Bryn Mawr community in September! Training will occur November - January with a week of in-person sessions planned for the first week of December. Save the date, and watch for more details soon! We presented our Workday Training Plan to the Change Agent Network, Support & Training Advisory Group, Project Team, and campus leadership on July 30th and will incorporate their feedback into our offerings.

Data validation in our newest Workday testing tenant is complete. The project team is now in End to End testing, which will continue until September 19th.

Reminder: When we go live with Workday in January 2026, there will be a stabilization period during which routine business processes may seem more complex because we are adjusting to using Workday. As a community, we must remember patience and understanding towards ourselves and others as we learn this new system.

Find more information on our revamped project website and reach out to nextgen@brynmawr.edu with any questions.

7/14/25: Daily Digest
Find the latest Workday project Announcements, Timeline, and FAQs on our newly revamped website. Let us know what you think at nextgen@brynmawr.edu.

7/1/25: Finance & Administration Newsletter
Thank you for responding to our first Readiness Assessment! The data indicate that we need to promote our project website and where to go with questions. Please help us spread the word:

• Project Website: https://mawr.life/nextgen
• Questions: nextgen@brynmawr.edu

We’ll also raise awareness about support resources when we share training plans later this summer. We’ll run this brief survey twice more before go-live to measure progress and help identify areas that need attention.

When we go live with Workday in January 2026, there will be a stabilization period during which routine business processes may seem more complex because we are adjusting to using Workday. As a community, we must remember patience and understanding towards ourselves and others as we learn this new system.

6/30/25: Daily Digest
Visit mawr.life/nextgen for the latest Workday project info and FAQ. Training plans for our January 2026 go-live will be available later this summer. Contact nextgen@brynmawr.edu with questions.

6/16/25: Daily Digest
We're testing BMC's newest Workday build this summer to ensure all processes flow correctly from beginning to end. Training plans are in process with input from CAN!, campus experts, and Alchemy.

6/2/25: Finance and Administration Newsletter
The Workday project is almost through the Architect & Configure Stage; the project is on time and on budget. Unit testing, where the team tests functional configurations in a Workday test tenant, wrapped up last week. Alchemy is currently building our next tenant with a fresh set of Bryn Mawr data so that we can begin End to End testing in a couple of weeks. During this phase we test entire process lifecycles from start to finish. The project team is also busy understanding what College reporting needs will be met by Workday-provided reports, and what custom reports will need to be built. This will take a few more weeks as well. Over the summer we’ll be sharing guidance about what the move to Workday means for you and your department

Find more information on our project website, and reach out to nextgen@brynmawr.edu with any questions.

4/17/25: The Lantern Newsletter
The Workday project team is hard at work testing Bryn Mawr's configurations (with actual Bryn Mawr data!) to make sure they meet the College's needs. Change Agent Network members got a sneak preview this week, and we'll be providing more opportunities to see what Workday at Bryn Mawr will look like throughout the spring, summer, and fall. Curious about Workday at Bryn Mawr? Get to know the project and our team at https://mawr.life/nextgen or reach out to nextgen@brynmawr.edu.

12/5/25: The Lantern Newsletter
Call for Nominations for the Workday Change Agent Network

The NextGen Enterprise Project Team invites you to nominate yourself or a colleague to join the Workday Change Agent Network. Change Agents are students, faculty, and staff from across Bryn Mawr who help navigate change in our community. More information about the role and commitment is available on the project website. Please send questions to nextgen@brynmawr.edu, Melissa Cresswell, an Executive Sponsor, or any member of the Project Team.

6/25/24: Haverford College Daily Digest
Bryn Mawr announced on 6/24 that they have selected Workday for their next-generation finance and human resource system: the project will begin this fall. After going live with and stabilizing finance and HR, Bryn Mawr will work together with Haverford on a next-generation student information system project (BiONiC successor). More information may be found on Bryn Mawr’s project at: mawr.life/nextgen

6/24/24: NextGen Enterprise Data & Systems Update: Announcing Workday
Email to Faculty and Staff:

We’re writing to share with the Bryn Mawr College community that we have reached a major milestone in the BMC Next-Generation Enterprise Data & Systems Strategic Planning & Institutional Readiness project. We are very pleased to announce that the College will implement Workday, a leading platform in the ERP (enterprise resource planning) and higher education space.

The strategic planning project began in March 2023, and the core project team, in partnership with Moran Technology Consulting, has stepped through several important preparatory phases that stand us in good stead to begin system implementation in fall 2024. Workday will replace PeopleSoft (BiONiC) and Financial Edge for Human Resources and Finance. We will remain on BiONiC for the Student Information System (SIS) for the next few years.

This summer we will finalize a contract with a consulting partner who will support Bryn Mawr throughout our implementation, and the project team will prepare for implementation by way of data clean-up and continuing business process mapping. Implementation will include helping us adapt or redesign many of the College’s business processes that are currently supported by PeopleSoft, other local systems, or manual/paper processes so that we can benefit from streamlined processes supported by Workday. We plan to go live with Workday with critical administrative processes in place in January 2026. We will engage the community during implementation and support everyone in orienting to the new platform.

Following a stabilization period, next we will move into planning for migration from Peoplesoft to a new student information system, integrated with the Bryn Mawr Workday platform, to enable registration, advising, and related academic support functions. This next-gen Student implementation phase will happen in collaboration with Haverford College so that we ensure our BiCo student systems operate in an integrated way in support of BiCo curriculum, students, and faculty. We look forward to supporting this transformative work at Bryn Mawr, and to our continued coordinated planning and future implementation work with Haverford colleagues.

If you have any questions, you can reach out to Tijana Stefanovic or Gina Siesing as executive sponsors, or to Melissa Cresswell, Senior Project Director. Our project website will remain mawr.life/nextgen and our email, nextgen@brynmawr.edu.

5/9/24: The Lantern Newsletter
The Next-Gen ERP system evaluation team has been conducting a thorough evaluation of software and system implementation vendors, and the Board of Trustees affirmed their support for this process at its April meeting. We expect to share updates with the community as early as June. Implementation planning and data conversion will begin this summer with an official project kickoff in the fall. We welcome questions and suggestions at nextgen@brynmawr.edu; more project information is available at https://mawr.life/nextgen.

12/14/23: The Lantern Newsletter
The NextGen Enterprise Strategic Planning & Institutional Readiness project team has had an active fall. A Request for Proposals (RFP) is out for software and implementation services and business process review is underway in HR and Finance areas. The team will be reviewing vendor proposals in January and hosting vendor demos in the second half of February. We will share event details in the new year. We welcome questions and suggestions at nextgen@brynmawr.edu; more project information is available at https://mawr.life/nextgen.

9/14/23: The Lantern Newsletter and LITS Welcome Back Newsletter
The project team is developing requirements and data strategy for the system that will be replacing Bionic/Peoplesoft and Financial Edge. Guiding Principles are published on the project website. Send questions or suggestions to our project address, brynmawr@morantechnology.com, or directly to anyone on the project leadership team. Continue to look for project updates on the website and in this newsletter. 

6/22/23: The Lantern Newsletter
Several workshops are underway this month to begin identifying functionality the College needs in a new finance, HR, and student information system that will replace the Bionic/Peoplesoft and Financial Edge systems.

The project team will continue soliciting this input into the fall. Please look for project updates on the website and in this newsletter. Send questions or suggestions to brynmawr@morantechnology.com.

5/11/23: The Lantern Newsletter
Bryn Mawr College is embarking on a multi-year project, called the Next-Gen Enterprise Strategic Planning and Institutional Readiness Project, to replace the Bionic/Peoplesoft and Financial Edge systems. If you use these systems, please look for project planning updates on the webpage and in future newsletters. Send questions or suggestions to brynmawr@morantechnology.com.

4/21/23: Next-generation Enterprise Strategic Planning Project
Email to Faculty and Staff:

In partnership with Moran Technology Consulting, Bryn Mawr College has begun to plan strategically for our next-generation enterprise data and systems environment, with a goal of replacing the existing Bionic/Peoplesoft and Financial Edge systems in the upcoming years. This year-long planning process will include a review of our existing Human Resources, Payroll, and Finance applications, as well as the Student Information System that is shared with Haverford College. We will be looking closely at the two leading platforms that are being adopted by most peer institutions: Oracle Cloud and Workday.

Through this project, we will identify what we want the system to do (“functional requirements”); how we want to store, organize, and access our institutional data; and which business processes we should modify to improve efficiencies. Additionally, we will identify what resources are needed to successfully manage a systems conversion of this magnitude. We will evaluate the leading enterprise software platforms, and select both a platform and a consulting partner to assist Bryn Mawr with the implementation of the new system.

The planning team will share monthly project updates in the Lantern newsletter to keep everyone informed about the process, including opportunities in the early fall for campus constituents to provide input and feedback. We invite you to visit the project website (https://tinyurl.com/enterprisebmc) for a high-level timeline and additional information about the project and the core project teams.

We welcome any questions or suggestions about the project at any stage. We have set up this project address for community members to send input: brynmawr@morantechnology.com.

From March 2023 - August 2024, Bryn Mawr College partnered with Moran Technology Consulting (MTC) to plan strategically for implementation of a new enterprise ecosystem.

Through this project, we articulated requirements for enterprise functionality and institutional data use, reviewed and updated business processes and project resource needs in key areas, evaluated leading enterprise platforms, and selected both a platform and an implementation partner to assist us with the next phase of the project.

Outcomes of this project include plans for sequenced migration from PeopleSoft and Financial Edge to a new HR/Payroll/Finance system for Bryn Mawr and a new Student Information System for BiCo. In tandem, we are in the process of articulating an associated next-generation enterprise data strategy.

The System Evaluation Team (SET) provided a sounding board for project plans, approaches, and deliverables:

• Richard Barry, Director of Institutional Research, Planning, and Assessment
• Amy Berry, Assistant Controller for Receivables
• Millie Bond, Chief of Staff and Secretary of the College, President's Office
• Melissa Cresswell, Senior Project Director
• Christine Eigenbrot, Payroll Manager, Controller's Office
• Kim Folkes, Associate Director and Financial Aid Database Manager, Office of Financial Aid
• Richard Gebauer, Dean of Student Success
• Deb Grant, Assistant Director of Facilities Services for Business Operations
• Mike Johnson, HRIS Manager
• Katie Krimmel, Associate Dean, Career & Civic Engagement Center
• Marty Mastascusa, Director of Human Resources
• Jeanine Molock, Executive Director of Institutional Effectiveness, Planning, and Assessment
• Kirsten O’Beirne, Registrar
• Vince Patone, Director of Enterprise Data, Systems & Interfaces
• Beth Shepard-Rabadam, Associate Provost for Administration
• David Sturgis, Director of Administrative Information Systems
• Joanne Sullivan, Dean of Financial Aid

Strategic Planning & Institutional Readiness Milestones

• July - August 2024: Transition from Strategic Planning & Institutional Readiness Project to Workday Implementation
• September 2023 - August 2024: Business process redesign (ongoing)
• May - August 2024: Contract negotiation
• January - April 2024 Bid evaluation, including vendor demonstrations of how current functionality maps to requirements
• November 2023 - RFP release to vendors
• September - October 2023: Additional requirements development, software and implementation services RFP
• October 2023: Implementation staffing plan
• August - September 2023: Business intelligence/analytics assessment & strategy
• September 2023: Marketplace analysis, implementation strategy and timeline
• June - August 2023: Requirements development
• May 2023: Day in the life vendor sessions
• April - May 2023: Define project drivers, transformation readiness assessment
• March 2023: Project planning and kickoff

From September 2024 - February 2026 Bryn Mawr College partnered with Alchemy to implement Workday Platform (HCM, Payroll, Financials).

Core Project Team & Workstream Leads

• Richard Barry, Director of Institutional Research, Planning, and Assessment (Reporting Lead)
• Amy Berry, Assistant Controller for Receivables (Customer Accounts Lead)
• Tina Bockius, Faculty Administrative Coordinator
• Michael Chaplinski, Budget Manager (Budgets Lead)
• Dave Consiglio, Director of Assessment, Learning Spaces, and Special Projects
• Melissa Cresswell, Senior Project Director (Change Management Lead)
• Lauren Douglas, Project Coordinator
• Christine Eigenbrot, Payroll Manager, Controller's Office (Payroll Lead)
• Mike Johnson, HRIS Manager (HCM Lead)
• Kaitlin Mahon, Benefits Manager (Benefits & Absence Lead)
• Kirsten O’Beirne, Registrar (Student Touchpoints Lead)
• Vince Patone, Director of Enterprise Data, Systems & Interfaces
• Megan Radomicki, Payroll Coordinator
• Sarah Robertson, Director of Sponsored Research (Grants Lead)
• Beth Shepard-Rabadam, Associate Provost for Administration (Faculty Affairs Lead)
• Alyssa Slattery, Department Coordinator, Human Resources
• Tijana Stefanovic, Interim VP for Finance (Finance Lead)
• David Sturgis, Director of Administrative Information Systems (Security Lead)
• Patricia Szybowski, Assistant Controller for Disbursements (Accounts Payable Lead)
• Aaron Tsay, Senior Systems Analyst (Integrations Lead)

Subject Matter Experts

• Linda Butler Livesay, Faculty Appointments Coordinator, Provost's Office
• Billie Jo Ember, Grants Associate
• Abby Gilman, Research Grants and Compliance Manager
• Deb Grant, Assistant Director for Business Operations
• Janelle Haseley, HR Coordinator
• Shawn Jackson, Staff Accountant
• Lisa Le, Accounts Payable Coordinator
• Donna MacIntosh, Purchasing Coordinator
• Erin Murray, Director of Employment and Benefits
• Rebecca Shelton, Programmer/Analyst
• Elaine Tang, Staff Accountant

Support and Training Advisory Group (STAG):

• Katie Feno, Director of Client Engagement and Planning
• Peter Maple, Assistant Manager for Client Support and Education
• Roy Smith, Technical Support Specialist
• Bonnie Wei, Manager for Client Support and Education

Phase 1a Milestones:

• March 2026: Transition to post-production support and Workday Implementation Phase 1b
• January 2026 – February 2026: Stabilization
• November 2025 – January 2026: Deploy
• July – October 2025: Test
• March - June 2025: Architect & Configure
• December 2024 - February 2025: Plan
• September 2024 - November 2024: Pre-planning and Alignment