College Credit Card Program

College credit cards are issued to faculty and staff for business related travel and off-campus guest entertainment. 

To request a College Credit Card, click here. Once a completed request is submitted, you will be contacted about scheduling the required training session.

Faculty and staff should know… 
Expenses must be ordinary, necessary, and directly related to your job duties. The following documentation is required to be attached for each purchase:

  • Detailed original receipt/invoice and summary showing total cost if different (i.e., summary receipt showing tip amount for meals)
  • Description of purchase and business purpose
  • List and/or number/type of meal attendees
  • Translation to English for all foreign documents
  • If a purchase was personal, a check payable to Bryn Mawr College and a Cash/Check Deposit form

Payment/Reimbursement Guidelines Finance Key Contacts

Expense Policy

Use your credit card for:

  • Business travel.
  • Local off-campus guest entertainment or meetings.
  • Purchases that cannot be made through the College's E-Market.

Do not use your credit card for:

  • Tangible Goods.
  • Non-travel related services (i.e. membership renewals).
  • Birthday cakes/parties, showers, etc.
  • Weekly/monthly department meals.
  • Gifts or gift cards.
  • Purchases that can be made through the College’s E-Market.
  • Personal expenses.

Workday Expense Reporting

Credit Card transaction files are integrated into Workday.  Transactions will automatically flow into Workday the next business date from statement posting. Transactions can be found in the Workday Expenses Hub for cardholder review and reporting. As files flow into Workday systematically, there is no need to wait for a Bank of America account statement to report purchases.  Workday Expense reports will require expenses be reported by their business purpose instead of by a statement cycle.  Card holder expectations are listed below: 

  1. Regularly check Workday Expenses Hub to review posted credit card transactions
  2. Complete an expense report for transactions within three weeks of their posting date
  3. Card limits will be suspended when a transaction is unreported after 5 weeks 

As we transition this January, our office will provide extensions to the suspension and reporting timelines. We will allow adequate time to become familiar with the new system and close out the December statement cycle. 

Please visit Workday at Bryn Mawr website for Workday User Guides.  Expense Report guides can be found in the Financial Systems section. 

Log in to Global Card Access