Reimbursements, Other Payments, and Fellowships

Reimbursements and Other Payments

Payment Request (Non E-Market)

Follow instructions on form to request reimbursement of expenses, honorariums, employee travel advance and reporting, or foreign wire payment. 

Users who have an issue accessing this form should email accountspayable@brynmawr.edu 
AP Adjustment Request Follow steps to correct account number on a processed payment.

Employees should know:

  • Reimbursable expenses must be ordinary, necessary, and directly related to your job duties.
  • Pennsylvania state sales tax is not reimbursed.
  • Employee travel must be authorized by the department head responsible for the budget being charged.

Employees, students and guests are required to provide the following documentation when requesting reimbursement:

  • Detailed original receipt/invoice and proof of payment
  • Description of purchase and business purpose
  • Number and type of attendee for meals; List of names preferred for small group
  • For per diem Meal and Incidental travel, a copy of the daily rate
  • For mileage, a copy of Mapquest driving directions (see Standard Mileage Rate)
  • Translation to English for all foreign documents

Student Fellowships

Fellowships can be paid to students to aid in the pursuit of their own studies. 

To determine if a student's activity would be considered a fellowship or should be paid through student employment, please use the Student Employment and Fellowship Policy and Procedures document.

Recurring Request Use to pay a student the same amount multiple times.
One-Time Request Use to pay multiple students once.
Citizenship Documentation Instructions Use to determine what Citizenship Documentation is required to be submitted with a Recurring/One-Time Request.
AP Adjustment Request Follow steps to correct account number on a processed payment.

Standard Mileage Rate Payment/Reimbursement Guidelines Finance Key Contacts Expense Policy