Important Dates

Workday time tracking will replace paper and emailed time sheet submissions.  All student paper time sheets for the pay period of 11/26/25 to 12/9/25 (and prior) must be submitted by December 10^th. All paper biweekly staff time sheets for the pay period of 12/5/25 to 12/18/25 (and prior) must be submitted by December 19^th. If time sheets are not submitted by the deadlines, they will be processed and paid in January 2026.

Workday time tracking will be accessible on December 15^th. Staff hours for the pay period 12/19/2025 to 01/01/2026 must be entered and approved in Workday by January 5^th for the pay date of January 9^th.  Student hours for pay periods 12/10/2025 to 12/23/2025 and/or 12/24/2025 to 1/06/2025 must be entered and approved in Workday by January 7^th for the first pay date of January 15^th. Time entered and approved late will be paid in the next pay cycle.

Pay slips for 2026 will be accessed in Workday, while pay stubs for 2025 will be accessed in Bionic.  Employees will continue to use Bionic to access their Tax Year 2025 W2 statements. Workday W2 access will be effective in January 2027 for Tax Year 2026 reporting. 

If you have questions regarding payroll, please contact Christine Eigenbrot at extension 5252 or email payroll@brynmawr.edu .

Deposits (including credit card receipts) for credit to Financial Edge need to be received in the Controller’s Office by Friday, December 19^th.  Petty Cash Reimbursement requests should also be submitted by this date. If you have questions regarding cash receipts or petty cash reimbursements, please contact Shawn Jackson at extension 5251 or email scjackson@brynmawr.edu. 

Workday Expense Reporting will replace the current Bank of America GRAM Reporting system. User access to BOA Global Card Access/GRAM will be removed by (or before) December 15th.  The final statement to report in GRAM will be the November statement cycle. The December statement cycle will start the integration to Workday and will feed transactions directly to the Cardholder’s Expenses Hub.  Unreported expenses and unapproved reports in GRAM will not be integrated to Workday or accrued in Financial Edge.

All GRAM transactions should be reported by December 5th. All reports should be reviewed and approved by December 10th. 

Approvers, Allocators and Cardholders will be emailed in January with instructions on how to resolve outstanding GRAM expenses. Once approved, these transactions will be posted to Workday with a journal entry.

Cardholders with unreported expenses and/or unapproved reports will have their card limits suspended until all outstanding items are finalized.

Credit Card adjustments will need to be requested by December 12^th.

If you have questions regarding the CC process, please contact Patricia Szybowski at extension 5262 or email bmc_creditcard@brynmawr.edu.

Workday Procurement and Expenses will replace Payment Requests and E-Market activities.

All Purchase Orders need to be issued by December 5^th to allow time for items to be delivered, received, and invoiced. Please plan accordingly to have adequate supplies on hand for December. Requisition access will be removed after the close of business on December 5^th. 

Non-PO invoices and Payment requests can be submitted through December 15^th.  The final payment date in our Financial Edge system will be December 22^nd.  Please plan accordingly to enter and approve all invoices prior to the 15^th.  Late submissions will not be accepted.  Access to approve and enter invoices in E-Market will be removed after the close of business on December 15^th.

Invoice adjustments will need to be requested by December 12^th.

If you have questions regarding payment requests, please contact Lisa Le at extension 5258 or email accountspayable@brynmawr.edu.  If you have questions regarding BMC E-Market, please contact Donna MacIntosh at extension 5268 or email bmcemarket@brynmawr.edu .   

The last day to submit journal entries in Financial Edge is Friday, December 19^th.   If you have questions regarding journal entries, please contact Tijana Stefanovic at extension 5632 or email journalentries@brynmawr.edu.

Please follow the schedule above for each process. All transfers/allocations in Financial Edge between operating budgets and government awards need to be completed by Friday, December 19^th.  If you have questions regarding any grant activity, please contact Shawn Jackson at extension 5251 or email scjackson@brynmawr.edu.